HR Manager

Job Description (JD) – *HR Manager*

Company: UMA Rubber and Plastic Product  

Job Summary

We are looking for an experienced and result-oriented HR Manager to manage the complete HR function, including HR operations, payroll processing, statutory compliance, labour laws, employee relations, performance management, and Sales Team KPI monitoring.

The ideal candidate should have strong practical knowledge of PF, ESI, professional tax, statutory reports, salary structures, attendance and leave management, and applicable labour laws. The candidate will be responsible for ensuring smooth HR operations, maintaining accurate employee records, and implementing HR policies and processes in line with applicable legal requirements.

Key Responsibilities

HR Operations & Administration

- Manage day-to-day HR operations and administrative activities.

- Develop, implement, and maintain HR policies, procedures, and employee guidelines.

- Manage employee joining, onboarding, confirmation, transfers, and exit formalities.

- Prepare and maintain appointment letters, offer letters, confirmation letters, experience letters, and other HR documents.

- Maintain employee master data, personal files, attendance, leave records, and HR documentation.

- Handle employee grievances, disciplinary matters, and workplace issues.

- Monitor attendance, punctuality, leave, and employee discipline.

- Coordinate with department heads and management for manpower planning and HR-related requirements.

Payroll Management & Salary Processing

- Manage monthly payroll processing and salary disbursement coordination.

- Verify attendance, overtime, leave deductions, incentives, and other salary components.

- Prepare and verify salary structures, CTC calculations, payslips, and payroll reports.

- Calculate applicable deductions, including PF, ESI, professional tax, TDS, and other statutory deductions, as applicable.

- Manage Full and Final (F&F) settlements, salary adjustments, and employee exit payments.

- Reconcile payroll data with attendance records and employee master data.

- Maintain payroll confidentiality and ensure timely salary processing.

Statutory Compliance & Labour Laws

- Ensure compliance with applicable labour laws, employment regulations, and statutory requirements.

- Manage PF and ESI registrations, employee enrolments, monthly contributions, returns, and related documentation, as applicable.

- Handle professional tax, Labour Welfare Fund, and other applicable statutory payments and filings.

- Prepare and maintain statutory registers, returns, employee records, and compliance reports.

- Monitor applicable requirements relating to wages, working hours, overtime, weekly offs, leave, holidays, and minimum wages.

- Coordinate statutory inspections, audits, and notices with relevant authorities and consultants.

- Ensure maintenance of required records for factory and office employees.

- Track changes in labour laws and implement necessary changes in HR policies and payroll processes.

- Coordinate with external consultants, auditors, and government authorities for statutory matters.

Sales Team KPI & Performance Management

- Define and monitor KPIs and performance metrics for the Sales Team in coordination with management.

- Organize and coordinate daily, weekly, and monthly KPI review meetings.

- Track sales activities, customer visits, lead generation, follow-ups, quotations, conversions, and other assigned targets.

- Prepare KPI dashboards, performance reports, and management review summaries.

- Monitor individual and team performance against assigned targets.

- Coordinate with Sales Managers and team members regarding performance gaps and improvement plans.

- Maintain KPI records and follow up on action points decided during review meetings.

- Support the implementation of performance appraisal and incentive processes in coordination with management.

Recruitment & Manpower Planning

- Oversee recruitment activities for factory workers, operators, technicians, engineers, sales professionals, and office staff.

- Coordinate with department heads to understand manpower requirements and hiring priorities.

- Monitor recruitment progress, interview schedules, candidate selection, and joining status.

- Ensure timely closure of vacancies and effective manpower planning.

- Develop and maintain recruitment MIS and manpower reports.

Employee Relations & Performance Management

- Maintain a positive work environment and effective employee communication.

- Handle employee complaints, disciplinary issues, and conflict resolution.

- Manage probation reviews, employee confirmations, appraisals, and performance improvement plans.

- Coordinate employee engagement, training, and development activities.

- Support retention initiatives and identify employee-related concerns.

HR MIS, Reporting & Management Coordination

- Prepare monthly HR reports covering headcount, attendance, payroll, attrition, recruitment, and compliance.

- Maintain statutory compliance trackers, payroll records, employee databases, and HR dashboards.

- Submit regular HR and Sales KPI reports to management.

- Analyse HR data and recommend improvements in employee productivity, attendance, retention, and operational efficiency.

- Ensure confidentiality, accuracy, and timely submission of all HR reports.

Required Skills & Competencies

- Strong knowledge of HR operations and payroll management.

- Practical knowledge of PF, ESI, professional tax, statutory registers, and compliance reporting.

- Understanding of applicable labour laws and factory-related compliance requirements.

- Experience in Sales Team KPI monitoring and performance reporting.

- Good knowledge of salary structures, CTC, deductions, and Full and Final settlements.

- Strong leadership, communication, negotiation, and decision-making skills.

- Proficiency in MS Excel, Google Sheets, HRMS, and payroll software.

- Strong analytical, documentation, and reporting skills.

- Ability to manage multiple HR functions independently and meet deadlines.

- High level of integrity and confidentiality.

 Qualification

- Bachelor's degree in Human Resources, Commerce, Business Administration, or a related field.

- MBA in HR or a relevant postgraduate qualification preferred.

- Practical knowledge of payroll, statutory compliance, and labour laws is essential.

Experience

- 5–8 years of relevant experience in HR operations, payroll, and statutory compliance.

- Experience in a manufacturing or industrial environment is preferred.

- Prior experience managing factory and office employees, along with Sales Team KPIs, will be an added advantage.

Key Performance Indicators (KPIs)

- Accuracy and timely completion of monthly payroll.

- Timely completion of applicable statutory payments, returns, and compliance records.

- Accuracy of attendance, leave, and employee master data.

- Timely closure of manpower requirements.

- Timely submission of HR MIS and Sales KPI reports.

- Effective monitoring of Sales Team performance and KPI review action points.

- Employee grievance resolution and retention.

- Maintenance of updated HR policies and statutory documentation.