Accountant

Job Title: Accountant

Industry: Education / School / College / Educational Institution

Department: Accounts & Finance

Experience: 2–5 Years (Relevant experience in the education industry is mandatory)

Qualification: B.Com / M.Com / CA Inter or equivalent qualification

Job Location: Ahmedabad, Gujarat

Job Summary

We are looking for an experienced and detail-oriented Accountant with prior experience in the education industry to manage day-to-day accounting, fee reconciliation, financial reporting, statutory compliance, and quarterly audits for our educational institution.

Key Responsibilities1. Accounting & Financial Management

• Maintain daily accounting transactions, vouchers, ledgers, and journal entries.
• Manage accounts payable, accounts receivable, and general ledger activities.
• Prepare bank reconciliation statements and cash/bank books.
• Maintain accurate financial records for the school/college/trust.
• Prepare monthly, quarterly, and annual financial statements.
• Monitor income, expenditure, budgets, and departmental expenses.

2. Quarterly Audit & Financial Verification

• Coordinate and prepare documentation for quarterly internal audits and external audits, as applicable.
• Verify vouchers, invoices, bills, receipts, payment records, and supporting documents.
• Conduct quarterly verification of cash books, bank balances, ledgers, and outstanding payments.
• Reconcile fee collections, bank deposits, and accounting entries.
• Review expense heads, budget utilization, and financial discrepancies.
• Prepare audit schedules, supporting statements, and audit reports.
• Identify accounting errors and ensure timely rectification of audit observations.
• Coordinate with auditors and provide the required financial records and explanations.
• Maintain proper documentation for audit compliance and management review.

3. Education Industry–Specific Responsibilities

• Maintain accounting records of, and other institutional receipts.
• Reconcile student fee collections with ERP/fee management systems and bank statements.
• Monitor outstanding student fees and prepare fee receivable reports.
• Maintain separate accounting records for different institutions, departments, or trust entities, wherever applicable.
• Record grants, donations, scholarships, reimbursements, and other institutional income, as applicable.
• Verify vendor bills relating to academic activities, infrastructure, transportation, laboratories, and campus administration.
• Maintain records of fixed assets, including computers, laboratory equipment, furniture, and other institutional assets.
• Assist in preparing annual budgets and institution-wise income and expenditure statements.
• Ensure proper documentation of financial transactions for trust management and statutory requirements.

4. Taxation & Statutory Compliance

• Assist in GST, TDS, Income Tax, Professional Tax, and other applicable statutory compliance.
• Prepare and reconcile TDS records, challans, returns, and certificates, as applicable.
• Coordinate with the Chartered Accountant for tax filings, annual accounts, and statutory audits.
• Ensure timely filing of applicable returns and maintenance of supporting records.
• Maintain compliance documentation for the trust, school, or college as applicable.

5. Reporting & Coordination

• Prepare monthly and quarterly financial reports for management.
• Submit fee collection, outstanding fees, expenditure, and budget variance reports.
• Coordinate with the HR, administration, admission, and fee collection teams.
• Maintain confidentiality and accuracy of all financial information.
• Perform other accounting and finance-related duties assigned by management.

Required Skills

• Strong knowledge of accounting principles and financial reporting.
• Practical experience in quarterly audits and audit documentation.
• Proficiency in Tally ERP / Tally Prime, MS Excel, and accounting software.
• Experience with school/college ERP or fee management systems will be preferred.
• Strong reconciliation, analytical, and documentation skills.
• Knowledge of applicable taxation and statutory compliance.
• Ability to meet deadlines and coordinate with auditors and management.

Mandatory Requirements

• Prior working experience in a school, college, university, educational trust, or other educational institution is mandatory.
• Practical knowledge of education-sector accounting and student fee reconciliation.
• Experience in quarterly audit preparation, financial verification, and audit coordination.
• Ability to independently maintain accounting records and prepare financial reports.