Admin Executive

We are actively looking to hire an Admin Executive for our company, who has outstanding analytical and communication skills.

About Our Company:

Safal Hospitality & Maintenance Services is a professional service companyis one of the leading brand that focuses on delivering reliable hospitality, housekeeping, facility management, and maintenance solutions to residential, commercial, and corporate clients. The Company was founded in 2009, with the purpose of providing quality, dependable, and customer-focused facility services, Safal aims to create clean, safe, well-maintained, and efficiently managed environments for its clients. The company focuses on professional service delivery, trained manpower, customer satisfaction, and long-term client relationships.

Department: Administration

Job Location: Ahmedabad, Gujarat

Job Type: Full-Time

Job Summary

Safal Hospitality & Maintenance Services is looking for a responsible and organized Admin Executive to manage day-to-day administrative activities, maintain records, coordinate with internal departments, and ensure the smooth functioning of office operations.

Key Responsibilities

1. Office Administration

• Manage daily office operations and ensure the office runs smoothly.
• Maintain office supplies, stationery, and other administrative requirements.
• Handle incoming and outgoing calls, emails, courier services, and documentation.
• Maintain proper filing systems and records.

1. Documentation and Record Management

• Maintain employee records, attendance reports, and administrative files.
• Prepare and update Excel sheets, MIS reports, and other office documents.
• Maintain records of company assets, equipment, and office inventory.
• Ensure all documents are properly organized and updated.

1. Coordination and Communication

• Coordinate with HR, Accounts, Operations, and other departments.
• Communicate with vendors, and service providers whenever required.
• Follow up on pending administrative tasks and ensure timely completion.
• Assist management with daily administrative requirements.

1. Facility and Maintenance Coordination

• Coordinate office maintenance, housekeeping, and repair activities.
• Ensure the office premises are clean, organized, and properly maintained.
• Report maintenance issues and follow up until resolution.
• Coordinate with technicians and service providers for maintenance-related work.

1. Inventory and Vendor Coordination

• Monitor office inventory, stationery, and other consumables.
• Maintain purchase and stock records.
• Coordinate with vendors for supplies, repairs, and service requirements.
• Track bills, invoices, and service-related documents and forward them to Accounts.

1. Reporting and Compliance

• Prepare daily, weekly, and monthly administrative reports as required.
• Support management in maintaining administrative policies and procedures.
• Ensure proper documentation of office expenses and records.
• Assist with other administrative tasks assigned by management.

Required Skills

• Good communication and coordination skills.
• Proficiency in MS Excel, MS Word, and email communication.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to manage multiple tasks and work independently.
• Good follow-up and record-maintenance skills.

Qualifications and Experience

• Education: Graduate in any discipline.
• Experience: 1–3 years of experience in administration, office management, or a similar role.
• Experience in facility management, hospitality, or maintenance services will be an advantage.

Key Competencies

• Administrative management
• Documentation and MIS reporting
• Vendor and interdepartmental coordination
• Inventory management
• Office maintenance coordination
• Professional communication and follow-up