HR Executive

About the role

We are looking for a proactive, adaptable and responsible HR Executive who can handle recruitment along with day-to-day HR operations, payroll support and employee coordination. This is a hands-on and flexible HR role, not a limited desk-based recruitment position. The ideal candidate has good spoken and written English, strong communication skills, a learning attitude, an ownership mindset and the ability to adapt to changing business requirements.

Responsibilities

1. Recruitment & hiring

Source candidates through job portals, references, WhatsApp groups, social media and other channels.

Make recruitment and follow-up calls, screen candidates and conduct initial discussions.

Explain job roles, salary, working conditions and company expectations.

Schedule and coordinate interviews, and follow up with candidates until joining.

Coordinate offer, documentation and joining formalities.

Maintain the recruitment pipeline and hiring reports, and work towards assigned recruitment targets.

2. HR operations

Maintain employee records and HR databases.

Handle joining and onboarding formalities, and maintain employee documentation and agreements.

Manage attendance and leave records.

Coordinate employee HR queries and requirements.

Prepare HR letters, notices, confirmations, warnings, PIP-related documents and other HR communications.

Maintain HR trackers and reports, and support implementation of HR policies and processes.

3. Payroll & salary support

Collect and verify monthly attendance and leave data.

Prepare and verify payroll inputs, and assist in salary calculations and payroll processing.

Understand basic CTC, salary structure and deductions.

Coordinate payroll information for PF, PT, TDS and other applicable deductions.

Identify salary and payroll discrepancies and coordinate corrections.

Maintain payroll records and employee salary data with confidentiality.

4. Employee coordination

Communicate with employees about attendance, leave, salary, documentation and HR policies.

Coordinate with Team Leaders, Managers and Management on employee-related matters.

Follow up on pending employee requirements.

Support onboarding, induction and training activities.

Assist with employee discipline and HR processes.

5. Communication & calling

Make recruitment, screening and follow-up calls.

Communicate professionally with candidates and employees over phone, WhatsApp and email.

Handle candidate and employee queries professionally.

Maintain timely follow-ups and clear communication with internal and external stakeholders.

6. Flexible HR & business responsibilities

Take up additional HR responsibilities based on business requirements.

Support management with new HR initiatives and process implementation.

Learn and use new HRMS, payroll, CRM and productivity tools.

Assist with operational activities when required.

Adapt to changing priorities and take ownership of assigned responsibilities.