Office Boy / Peon

Job Description – Peon / Office Assistant

Organization: Galaxy Multistate Multipurpose Co-operative Society Limited

Department: Administration / Branch Operations

Job Title: Peon / Office Assistant

Location: Branch / Head Office

Employment Type: Full-Time

Reports To: Branch Manager / Administrative Officer

Job SummaryThe Peon / Office Assistant will be responsible for providing general office support and assisting the branch staff with day-to-day administrative and operational activities. The position requires maintaining cleanliness and orderliness of the office, handling documents and files, assisting visitors and customers, and performing routine office errands.

• Key ResponsibilitiesMaintain cleanliness and general upkeep of the branch/office premises.
• Assist branch staff with day-to-day office and administrative work.
• Carry and deliver official documents, files, letters, and other correspondence within and outside the office.
• Photocopy, scan, print, sort, and arrange documents as required.
• Maintain proper arrangement of files, registers, stationery, and office records.
• Assist customers/visitors by directing them to the appropriate staff or department.
• Serve tea, water, and refreshments to customers, visitors, and staff when required.
• Assist in receiving and dispatching letters, courier items, and official correspondence.
• Purchase or collect routine office supplies and stationery when required.
• Ensure adequate availability of drinking water, stationery, and other basic office requirements.
• Assist staff during meetings, customer visits, and branch activities.
• Support the branch in maintaining a neat, organized, and professional environment.
• Follow instructions given by the Branch Manager or authorized senior staff.
• Maintain confidentiality of office documents and customer-related information.
• Perform other routine duties assigned by management from time to time.
• Eligibility & QualificationsMinimum education: 10th Pass; 12th Pass preferred.
• Basic ability to read and write in the local language.
• Basic understanding of Hindi/English is preferred.
• Previous experience in a bank, co-operative society, office, or financial institution will be an advantage.
• Freshers may also be considered depending on the requirements of the branch.
• Required SkillsPunctual and disciplined.
• Honest, reliable, and responsible.
• Good communication and interpersonal skills.
• Polite and helpful attitude toward customers and staff.
• Ability to follow instructions and complete assigned tasks on time.
• Basic knowledge of office procedures.
• Ability to handle documents and office materials carefully.
• Willingness to perform outdoor errands when required.
• Working ConditionsFull-time position at the branch/office.
• May occasionally require travel for office-related errands.
• Working hours will be as per the organization's/branch's schedule.
• The employee is expected to maintain professional behavior and confidentiality at all times.
• Key Performance ExpectationsTimely completion of assigned duties.
• Cleanliness and proper upkeep of the office.
• Safe and careful handling of documents and office materials.
• Professional and courteous interaction with customers and staff.
• Punctuality, attendance, discipline, and compliance with organizational policies.