Accounts Compliance Executive

Job Description –Accounts Compliance ExecutiveCompany: EPFO Solutions by A1QA

Department: Accounts & Finance

Job Title: Accounts Compliance Executive

Employment Type: Full-Time

Experience: 2–5 Years Preferred

Location: To Be Confirmed

Salary: Based on Experience and Skills

Job SummaryWe are looking for an experienced, organised and detail-oriented HR & Accounts Compliance Executive to independently manage day-to-day HR operations, payroll processing, statutory compliances, accounting activities and financial documentation.

The candidate must have practical knowledge of EPF, ESIC, Professional Tax, TDS, GST, payroll and accounting, with the ability to maintain compliance calendars, complete statutory filings, coordinate payments and ensure timely reporting.

The ideal candidate should be proactive, deadline-driven, accurate and capable of taking ownership of assigned responsibilities.

• Key Responsibilities1. HR Operations & Payroll ManagementMaintain employee attendance, leave records and monthly salary inputs.
• Prepare monthly payroll and salary calculations.
• Manage employee onboarding, documentation and exit formalities.
• Maintain employee master records and statutory registers.
• Prepare salary slips and support full-and-final settlements.
• Calculate applicable deductions, reimbursements and salary adjustments.
• Maintain employee records in HRMS or spreadsheets.
• 2. PF, ESIC & Labour Law CompliancePrepare and file monthly EPF ECR and coordinate PF challan payments.
• Calculate ESIC contributions and ensure timely payment.
• Manage Professional Tax and Labour Welfare Fund compliances, where applicable.
• Verify employee PF and ESIC registrations and statutory eligibility.
• Maintain PF, EPS and ESIC contribution records.
• Track applicable minimum wages, bonus, gratuity and other labour-law requirements.
• Maintain statutory registers, returns and compliance documentation.
• Coordinate with government portals, consultants and departments when required.
• 3. Accounting & BookkeepingMaintain day-to-day accounting entries for income, expenses, purchases and payments.
• Record customer invoices, receipts and vendor bills.
• Maintain accounts payable and accounts receivable records.
• Perform regular bank reconciliation.
• Track vendor payments and outstanding customer invoices.
• Maintain supporting bills, vouchers and payment records.
• Assist in monthly and annual financial closing.
• 4. GST & Taxation CompliancePrepare and reconcile data for GSTR-1 and GSTR-3B filings.
• Reconcile GST input tax credit with available records.
• Calculate applicable TDS on salaries, professional fees, rent and vendor payments.
• Coordinate monthly TDS payments and quarterly returns.
• Maintain tax challans, certificates and supporting records.
• Assist with income-tax filings, tax audits and other statutory requirements.
• Coordinate with the Chartered Accountant for tax and accounting matters.
• 5. Statutory Compliance Calendar & Deadline ManagementPrepare and maintain a monthly and annual compliance calendar.
• Track deadlines for PF, ESIC, PT, GST, TDS, income tax and other applicable filings.
• Ensure compliance calculations, filings and payments are completed on time.
• Maintain copies of challans, acknowledgements and filing confirmations.
• Identify upcoming deadlines and escalate potential delays in advance.
• Maintain an updated compliance tracker with accurate completion status.
• 6. Financial Reporting & Management CoordinationPrepare monthly salary and statutory contribution summaries.
• Maintain expense, revenue and outstanding-payment reports.
• Prepare monthly compliance completion reports.
• Support management with payroll cost and operational expense analysis.
• Coordinate with HR, sales, management, vendors and external consultants.
• Maintain organised financial and employee documentation.
• Report compliance discrepancies and pending actions to management.
• Required SkillsPractical knowledge of PF, EPS, ESIC and payroll compliance.
• Knowledge of GST, TDS and basic income-tax procedures.
• Experience in accounting, bookkeeping and bank reconciliation.
• Proficiency in MS Excel or Zoho Sheet.
• Working knowledge of Tally Prime, Zoho Books or similar accounting software.
• Ability to use EPFO, ESIC, GST and Income Tax portals.
• Strong documentation, reconciliation and reporting skills.
• Excellent attention to detail and accuracy.
• Ability to independently manage multiple statutory deadlines.
• Strong ownership, follow-up and problem-solving skills.
• Educational QualificationsB.Com, M.Com, BBA, MBA (Finance/HR) or a related qualification.
• 2–5 years of relevant practical experience preferred.
• Candidates with combined experience in HR payroll, statutory compliance and accounting will be given preference.

1. Key Performance Indicators (KPIs)Timely completion of PF, ESIC, GST, TDS and other applicable compliances.
2. Accuracy of monthly payroll and statutory contribution calculations.
3. Accuracy of accounting records and reconciliations.
4. Timely completion of invoice and payment follow-ups.
5. Maintenance of complete statutory records and supporting documents.
6. Timely submission of monthly management reports.
7. Proactive identification and escalation of compliance risks.

Ideal Candidate Profile

We are looking for someone who is hands-on, accountable and capable of independently managing HR and accounts compliance activities, rather than someone who only coordinates with external consultants.

The candidate should be comfortable handling routine operational work, tracking deadlines and ensuring that no compliance activity remains unattended.

Preference will be given to candidates who have personally handled PF/ESIC challans, payroll processing, GST/TDS data preparation, accounting entries and statutory reconciliations.