Civil Engineering Assistant

Job Description: Civil Engineer – Finance, Tender & Documentation

Job Title: Civil Engineer – Accounts, Tender & Administration

Department: Civil Engineering / Projects

Job Type: Full-Time

Experience: 2–5 Years (Preferred)

Job SummaryWe are looking for a responsible and detail-oriented Civil Engineer to manage civil engineering-related activities, financial documentation, GST and ITR filing coordination, quotation preparation, tender documentation, and regular updates of project and company records.

The candidate should have knowledge of civil engineering works, financial management, taxation documentation, and government/private tender procedures.

Key Responsibilities:

1. Civil Engineering & Project Coordination

• Coordinate and monitor civil construction and project-related activities.
• Prepare and review estimates, BOQs (Bill of Quantities), and project cost calculations.
• Coordinate with clients, contractors, suppliers, and consultants.
• Maintain project progress reports and related documentation.

2. Finance & Accounts Management.

• Maintain company financial records, invoices, bills, receipts, and payment details.
• Track project expenses, income, outstanding payments, and vendor payments.
• Prepare expense statements and basic financial reports.
• Coordinate with the accountant or Chartered Accountant (CA) for accounting and compliance matters.

3. GST & ITR FilingMaintain GST invoices.

• purchase and sales records, and supporting documents.
• Prepare and organize data required for GST returns and Income Tax Return (ITR) filing.
• Coordinate with the CA for timely GST returns, ITR filing, and other statutory compliance.
• Track filing deadlines and maintain tax-related records.

4. Quotation & Estimation Prepare quotations.

• cost estimates, BOQs, and commercial proposals for relevant civil engineering works.
• Collect and compare rates from suppliers and subcontractors.
• Calculate material, labour, transportation, and other project costs.
• Follow up with clients regarding submitted quotations and work orders.

5. Tender Management Search for relevant government and private tenders.

• Review tender notices, eligibility criteria, submission requirements, and deadlines.
• Prepare tender documents, technical and financial bids, and supporting certificates.
• Maintain records of EMD, tender fees, bid submissions, work orders, and agreements.
• Coordinate online tender submissions through relevant e-procurement portals.
• Track tender status, results, corrigenda, and other tender-related updates.

6. Documentation & Regular Updates

• Maintain and update tender registers, quotation registers, project files, and financial records.
• Monitor government portal notifications, tender announcements, and submission deadlines.
• Keep company registrations, licences, certificates, and compliance documents updated.
• Prepare daily, weekly, and monthly status reports for management.
• Ensure proper filing of documents in digital and physical formats.
• Required Skills & QualificationsDiploma or Bachelor's Degree in Civil Engineering.
• Experience in tender preparation, estimation, quotation preparation, and documentation.
• Basic knowledge of GST, ITR, accounting, invoicing, and financial records.
• Familiarity with government e-tendering and procurement portals.
• Good working knowledge of MS Excel, MS Word, email, and PDF documentation.
• Knowledge of AutoCAD and BOQ preparation will be an advantage.
• Good communication, organizational, and follow-up skills.
• Ability to manage multiple tasks and meet deadlines.
• Preferred CandidateA candidate who can independently handle tender documentation, quotations, financial records, and project coordination.
• Experience working with a CA for GST and ITR filing.
• Knowledge of government contracts and civil works tenders.
• Responsible, organized, proactive, and willing to learn.

How to Apply: Interested candidates may submit their updated resume along with details of relevant experience and expected salary.