Commerical Officer

Job Summary

Responsible for managing commercial claims, financial accounting activities, vendor and dealer reconciliation, invoice verification, and commercial transactions related to commercial vehicles, heavy-duty vehicles, and trucks. Proficient in SAP FI for invoice posting, debit and credit note processing, vendor account reconciliation, outstanding analysis, and MIS reporting. Ensure accurate financial records, timely claim settlements, effective coordination with vendors, dealers, transporters, and internal departments, and compliance with company policies.

2. Key Responsibilities

A. Commercial Claims Management

• Process and verify commercial claims related to commercial vehicles, heavy-duty vehicles, trucks, spare parts, freight, transportation, and dealer or vendor transactions.
• Validate claim documents, invoices, debit notes, credit notes, and supporting commercial records.
• Review claim calculations and coordinate with relevant departments for approvals and settlements.
• Monitor pending claims, outstanding amounts, rejected claims, and settlement status.
• Investigate discrepancies and coordinate with Finance, Sales, Service, Logistics, Purchase, and Warranty teams.
• Maintain claim registers, tracking sheets, reconciliation statements, and commercial MIS reports.
• Ensure timely and accurate processing of claims in accordance with company policies and procedures.

B. SAP FI – Financial Accounting

• Perform day-to-day financial accounting activities using SAP FI.
• Process vendor invoices, accounting entries, debit notes, and credit notes.
• Review vendor open items, outstanding balances, payment status, and account reconciliation.
• Support accounts payable activities and payment-related documentation.
• Verify general ledger postings and investigate accounting discrepancies.
• Generate SAP reports for vendor balances, outstanding items, claim settlements, and financial reconciliation.
• Coordinate with the SAP support team to resolve posting errors and master-data issues.
• Maintain accurate financial records and ensure compliance with internal accounting controls.

C. Commercial Vehicle and Heavy-Duty Truck Operations

• Handle commercial transactions related to commercial vehicles, heavy-duty vehicles, trucks, automotive components, and spare parts.
• Coordinate vendor and dealer reconciliations for vehicle supplies, freight, logistics, and commercial expenses.
• Verify documentation related to vehicle deliveries, transportation charges, supplier invoices, and service-related transactions.
• Coordinate with dealerships, suppliers, transporters, and logistics partners to resolve commercial discrepancies.
• Track outstanding claims and financial adjustments related to vehicle and spare-parts transactions.
• Maintain supporting documentation for commercial expenses and vehicle-related transactions.

D. Vendor and Dealer Reconciliation

• Perform periodic vendor and dealer ledger reconciliation.
• Investigate differences in invoices, payments, debit balances, credit balances, and outstanding items.
• Follow up with vendors and internal departments for missing documents and pending confirmations.
• Coordinate with Finance and Accounts teams to resolve reconciliation issues.
• Monitor ageing reports and assist in clearing long-pending open items.
• Maintain accurate records of vendor and dealer accounts.

E. Accounts Payable and Commercial Documentation

• Verify invoices, purchase-related documents, and supporting records before processing.
• Coordinate invoice processing and payment documentation according to company procedures.
• Track outstanding invoices, pending approvals, and commercial adjustments.
• Maintain proper documentation for claims, settlements, and financial transactions.
• Support internal audits by providing relevant accounting records and commercial documents.

F. MIS Reporting and Process Improvement

• Prepare daily, weekly, and monthly reports on commercial claims, vendor balances, outstanding items, and settlements.
• Prepare claim ageing reports, reconciliation statements, and financial MIS for management review.
• Monitor pending claims and identify reasons for settlement delays.
• Maintain accurate records and audit trails for commercial transactions.
• Identify opportunities to improve claim-processing accuracy, reconciliation efficiency, and turnaround time.

3. Technical Skills

• SAP FI – Financial Accounting
• Commercial Claims Processing
• Vendor and Dealer Account Reconciliation
• Accounts Payable and Invoice Processing
• Debit Note and Credit Note Processing
• General Ledger and Vendor Accounting
• Commercial Vehicle and Heavy-Duty Truck Transactions
• Freight and Logistics Cost Documentation
• Outstanding and Ageing Analysis
• MIS Reporting and Microsoft Excel
• Financial Documentation and Audit Support

4. Educational Qualification

• B.Com / M.Com / BBA / MBA Finance or equivalent qualification.
• Relevant experience in commercial operations, finance and accounts, SAP FI, claims processing, or the automotive industry.

·      Reporting To: Finance Manager

5. Key Performance Indicators (KPIs)

• Accuracy and turnaround time of commercial claim processing.
• Timely settlement of vendor and dealer claims.
• Accuracy of SAP FI accounting entries.
• Timely completion of vendor and dealer reconciliations.
• Reduction in long-pending claims and open items.
• Accuracy of financial MIS and outstanding reports.
• Completeness of commercial documentation and audit records.