Warehouse Associate

The Warehouse & Inventory Associate is responsible for the day-to-day physical receipt, verification, storage, and release of all finished goods, packaging materials, and spare parts. This role focuses on maintaining 100% count accuracy across inbound consignments, managing spare parts storage for the service team, and conducting structured weekly stock audits to ensure zero inventory leakage or discrepancies.

• Key Responsibilities

1. Goods Inwarding & Receipt Verification

• Physically receive all inbound shipments from factory containers, domestic suppliers, courier partners, and local vendors.
• Unload, inspect outer cartons for transit damage or tampering, and perform rigorous box-by-box and piece-by-piece physical piece counts.
• Cross-check received quantities and SKUs against Inward Delivery Challans (DC), Packing Lists, and Commercial Invoices.
• Immediately record discrepancies (shortages, excess, transit breakage) and report them to the Operations Manager with visual proof/photos.
• Stamp, sign, and maintain physical and digital Goods Received Notes (GRN) or Inward Registers.

2. Stock Keeping, Shelving & Bin Management

• Systematically organize and shelve accepted stock into designated warehouse racks, bins, and pallets.
• Ensure proper SKU segregation, labeling, and barcode tagging for easy retrieval and tracking.
• Follow First-In, First-Out (FIFO) standards where applicable, keeping high-velocity items accessible.
• Maintain warehouse cleanliness, safety, and proper stacking norms to prevent carton crushing or damage to optical and electronic equipment.

3. Goods Release & Outward Dispatch Handover

• Pick, scan/verify, and release stock strictly against authorized picklists, sales orders, FBA replenishment sheets, or B2B delivery challans.
• Verify model numbers, serial numbers, and unit counts before handing over goods to packing staff or logistics courier personnel.
• Ensure outward registers are signed off by the dispatch team/driver for every batch released.
• Coordinate the release of replacement units or customer orders to delivery partners with matching documentation.

4. Spares & Service Inventory Management

• Maintain a dedicated, secure inventory cage/rack for all spare parts (mainboards, optical engines, lenses, power boards, remote controls, cables, adaptors, and filters).
• Issue spare parts to service/repair technicians strictly against service job cards or RMA numbers.
• Record inward receipts of new spare shipments as well as components retrieved from defective/disassembled units.
• Maintain an up-to-date daily ledger of consumed vs. on-hand spares to prevent stock-outs during repairs.

5. Weekly Stock Audits & Inventory Reconciliation

• Conduct mandatory weekly physical cycle counts across all primary finished goods SKUs, packaging materials, and high-value spares.
• Compare physical counts directly against system records (Excel sheets / ERP ledger).
• Flag, investigate, and reconcile any variances between recorded stock and shelf inventory.
• Assist management during monthly and quarterly comprehensive inventory audits.