Billing Executive

Key Responsibilities

• Preparing Quotations: Creating detailed, accurate, and timely cost estimates, proforma invoices, and formal business quotations based on client requirements.
• Requirement Analysis: Analyzing client inquiries, technical specifications, and tender documents to thoroughly understand what needs to be priced.
• Cross-Functional Collaboration: Coordinating extensively with internal teams—such as Sales, Production, Procurement, and Technical departments—to gather accurate data on material costs, labor, shipping, and timelines.
• Pricing Strategy: Applying appropriate margins, taxes, discounts, and freight charges in accordance with the company's pricing policies and profitability targets.
• Documentation and Tracking: Maintaining an organized database or CRM of all generated quotes, tracking their status (pending, won, or lost), and managing revisions if a client requests changes.
• Vendor Coordination: Requesting and comparing quotes from external suppliers or vendors to factor raw material or third-party service costs into the final proposal.
• Query Resolution: Addressing any questions or concerns the client might have regarding the pricing breakdown, terms and conditions, or delivery schedules outlined in the quote.

Essential Skills for the Role

• Strong Analytical Skills: The ability to work comfortably with numbers, calculate profit margins, and perform accurate cost analyses.
• Attention to Detail: Ensuring that all technical specifications, terms, and numerical data in the proposal are flawless before submission.
• Proficiency in Software: Familiarity with MS Excel, ERP systems used for generating and tracking quotes.
• Time Management: The ability to handle multiple quotation requests simultaneously and meet strict submission deadlines, especially for formal tenders.