Tender Executive

Job SummaryThe Tender Executive will be responsible for identifying, preparing, coordinating, and submitting government and private tenders. The role involves complete tender documentation, quotation preparation, vendor coordination, e-tender submission, and maintaining tender records.

• Key ResponsibilitiesSearch and identify relevant government, PSU, private and e-tender opportunities.
• Study tender documents, NIT, BOQ, technical specifications, eligibility criteria and commercial terms.
• Prepare and compile technical and commercial tender documents.
• Prepare quotations, BOQ, price schedules and comparative statements.
• Coordinate with management, technical teams, accounts and suppliers for tender requirements.
• Collect and verify required documents such as GST, PAN, experience certificates, turnover documents, EMD, tender fees and other statutory documents.
• Prepare and submit EMD, Performance Security, Bank Guarantee and other tender-related documents.
• Handle online tender submission through GeM, CPPP and various state/department e-tender portals.
• Ensure timely submission of tenders before the closing date and time.
• Coordinate with banks for EMD/BG-related requirements whenever required.
• Maintain records of submitted, awarded, rejected and ongoing tenders.
• Follow up on tender results, technical evaluations, financial bids and work orders.
• Coordinate with clients/departments regarding tender queries, clarifications and corrigenda.
• Prepare tender-related letters, declarations, undertakings and other correspondence.
• Monitor upcoming tenders and maintain a tender tracking sheet.
• Support the Business Development team in identifying new business opportunities.
• Required SkillsGood knowledge of e-tendering and tender documentation.
• Knowledge of GeM, CPPP and state e-procurement portals.
• Good working knowledge of MS Excel, MS Word and PDF documentation.
• Ability to understand BOQ, specifications and tender conditions.
• Good communication and coordination skills.
• Strong attention to detail and document accuracy.
• Ability to work under strict deadlines.
• Basic knowledge of GST, EMD, BG, PBG and commercial tender terms is preferred.

QualificationGraduate / Diploma in any relevant discipline. Candidates with experience in Tendering, Procurement, Engineering, Fire & Safety or EPC projects will be preferred.

Experience0–3 years of relevant experience. Freshers with good computer skills and knowledge of e-tendering may also be considered.

• Key Performance Areas (KPI)Number of tenders identified and submitted.
• Timely and error-free tender submission.
• Tender qualification and success rate.
• Proper maintenance of tender documentation.
• Timely coordination for EMD/BG and other requirements.
• Follow-up of tender results and work orders.