Assistant Business Manager

An Business Manager is responsible for ensuring the smooth day-to-day operation of the organization by managing administration, finance coordination, staff supervision, and internal communication.

Key Responsibilities

1. Operations Management :

Oversee daily office operations and administrative workflows.

• Coordinate meetings, appointments, and company schedules.
• Maintain office supplies, facilities, and vendor relationships.
• Ensure compliance with company policies, procedures, and documentation standards.

2. Finance Coordination :

Monitor Accounts Payable (AP) and Accounts Receivable (AR).

• Review bookkeeping records and reconcile financial transactions.
• Assist in preparing and tracking departmental budgets.
• Coordinate with accountants for invoicing, payroll support, and financial reporting.

3. Communication & Administration :

• Serve as the liaison between employees and senior management.
• Draft and manage official correspondence, reports, and meeting minutes.
• Handle confidential documents and maintain organized records.
• Resolve workplace administrative issues promptly and professionally.

4. Staff Supervision & HR SupportSupport

Recruitment by coordinating interviews and onboarding.

• Assist with employee training and orientation programs.
• Monitor attendance, performance, and workplace discipline.
• Help implement performance evaluation and employee engagement initiatives.
• Skills RequiredStrong organizational and multitasking abilities
• Financial and bookkeeping knowledge
• Excellent verbal and written communication
• Leadership and people management skills
• Proficiency in MS Office/Google Workspace and ERP/CRM systems

KPIs AreaKey Performance Indicator

Operations95%+ task completion on schedule

FinanceAccurate AP/AR with timely reconciliations Communication Response time to internal requests

HR Onboarding completion and attendance accuracy ComplianceZero policy or documentation lapses