Billing Executive

Billing & Invoicing

• Prepare and generate sales invoices accurately and on time.
• Verify billing details, prices, quantities, discounts and taxes before invoicing.
• Ensure invoices comply with company policies and GST requirements.
• Process credit notes, debit notes and invoice corrections when required.

Order & Sales Coordination

• Verify sales orders, purchase orders and supporting documents before billing.
• Coordinate with the Sales, Accounts, Stores and Dispatch teams for billing-related requirements.
• Ensure timely billing for completed orders and deliveries.

GST & Tax Compliance

• Ensure correct application of GST, HSN/SAC codes and applicable tax rates.
• Prepare and maintain GST-related billing records and supporting documents.
• Coordinate with the Accounts team for GST reconciliation and filing requirements.

Accounts Receivable Support

• Maintain customer billing records and outstanding details.
• Monitor receivables and follow up with customers for pending payments when required.
• Assist in preparing ageing reports and outstanding statements.

Reconciliation & Verification

• Reconcile invoices with sales orders, delivery challans and customer records.
• Identify and resolve billing discrepancies.
• Coordinate with customers and internal teams to resolve invoice-related queries.

Documentation & Record Keeping

• Maintain proper records of invoices, credit notes, debit notes and supporting documents.
• Ensure systematic filing of billing documents for audit and reference.
• Prepare regular billing and sales-related reports as required.

ERP / Accounting Software

• Enter and maintain billing transactions accurately in ERP/accounting software.
• Ensure timely updating of customer and invoice information.
• Assist in maintaining accurate billing data in the system.

General Responsibilities

• Respond to customer queries related to invoices and billing.
• Support the Accounts team during month-end closing and audits.
• Follow company procedures and internal controls.
• Perform other billing and accounts-related duties assigned by the management.

Key Skills & Qualifications

• Graduate in Commerce / Accounting / Finance preferred.
• 1–3 years of experience in billing or accounts-related roles.
• Good knowledge of GST, invoicing and basic accounting.
• Experience with Tally / ERP / accounting software.
• Good knowledge of MS Excel.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.