Accountant Cum Office Assistant

JOB DESCRIPTION – ACCOUNTS EXECUTIVEIndustry: Crusher Manufacturing / Heavy Machinery

Department: Accounts & Finance

Job Type: Full-Time

Location: Coimbatore, Tamil Nadu

Job SummaryWe are looking for a responsible and detail-oriented Accounts Executive to manage day-to-day accounting activities, purchase and sales entries, GST compliance, vendor payments, customer receipts, and banking transactions for our crusher manufacturing business.

The candidate should have a good understanding of accounting principles, GST, TDS, and accounting software, along with strong Excel skills.

Key Responsibilities

1. Day-to-Day Accounting

• Maintain daily accounting entries, vouchers, journal entries, and ledgers.
• Handle purchase bills, sales invoices, debit notes, and credit notes.
• Maintain cash book, bank book, and general ledger.
• Reconcile customer and supplier accounts.

2. Sales & Receivables

• Prepare and maintain sales invoices for crusher machinery, spare parts, and related services.
• Track customer payments, outstanding balances, and overdue invoices.
• Follow up with customers for payment collection.
• Maintain customer ledgers and payment records.

3. Purchase & Payables

• Verify supplier invoices, purchase orders, and delivery documents.
• Process vendor bills and maintain accounts payable records.
• Prepare payment schedules and coordinate vendor payments.
• Track advances paid to suppliers and adjust them against bills.

4. GST & Statutory Compliance

• Handle GST sales and purchase entries.
• Assist in preparing GSTR-1 and GSTR-3B returns.
• Verify GST input tax credit (ITC) and reconcile purchase records with GSTR-2B.
• Assist with TDS calculations, deductions, payments, and returns.
• Coordinate with the auditor or chartered accountant for tax filings and audits.

5. Banking & Reconciliation

• Handle bank transactions, NEFT, RTGS, and IMPS payments.
• Prepare bank reconciliation statements.
• Maintain records of cheque payments, customer receipts, and bank charges.
• Assist in managing banking documentation and payment records.

6. Inventory & Manufacturing Accounts

• Maintain accounting records for raw materials, crusher machinery, spare parts, and consumables.
• Coordinate with purchase, stores, production, and sales teams.
• Track material purchases and supplier bills against purchase orders.
• Assist in monitoring job-work expenses, manufacturing costs, and stock valuation.

7. MIS & Reporting

• Prepare daily, weekly, and monthly reports on collections, outstanding payments, and expenses.
• Maintain Excel reports for sales, purchases, cash flow, and bank balances.
• Assist in preparing monthly profit and loss statements and other financial reports.
• Ensure proper filing and maintenance of accounting documents.
• Required QualificationsB.Com / M.Com / BBA in Finance or an equivalent qualification.
• 2–4 years of experience in accounts and finance.
• Experience in manufacturing, engineering, machinery, or industrial companies is preferred.
• Knowledge of Tally Prime, Tally ERP, or other accounting software.
• Good knowledge of GST, TDS, bank reconciliation, and Excel.
• Strong attention to detail, communication, and organizational skills.
• Preferred SkillsExperience handling accounts in a manufacturing company.
• Knowledge of inventory accounting and cost tracking.
• Familiarity with e-invoicing and e-way bills.
• Ability to manage multiple accounting tasks and meet deadlines.
• Key Performance Indicators (KPIs)Accuracy and timely completion of accounting entries.
• Timely customer payment follow-ups and collection reporting.
• Timely vendor payment processing.
• Accuracy of bank and ledger reconciliations.
• Timely GST and TDS compliance.
• Proper maintenance of financial records and reports.