Admin Executive

We are looking for a dedicated and organized Admin Executive to support day-to-day administrative activities, office coordination, facilities management, vendor coordination, documentation, employee support, and workplace operations.

The ideal candidate should be proactive, detail-oriented, and capable of coordinating effectively with internal teams and external vendors to ensure smooth and efficient administrative operations.

Key Responsibilities

• Manage day-to-day office administration and operational activities.
• Coordinate housekeeping, security, maintenance, pantry, and other facility services.
• Coordinate with vendors and contractors for quotations, purchase orders, invoices, and service agreements.
• Maintain administrative records, documents, registers, reports, and related documentation.
• Manage office supplies, stationery, assets, and inventory.
• Support employee onboarding, seating arrangements, travel coordination, meetings, and events.
• Monitor office maintenance, repairs, utilities, and preventive maintenance activities.
• Coordinate with HR, Finance, IT, Procurement, and other internal departments.
• Assist in implementing company policies, administrative procedures, and SOPs.
• Support workplace safety, security, and compliance requirements.
• Address and resolve routine employee and facility-related issues promptly.
• Prepare administrative reports and maintain relevant records.
• Assist management with administrative projects, initiatives, and special assignments.

Core Skills & Competencies Office Administration

• Facilities Coordination
• Vendor Management
• Documentation & Record Keeping
• Inventory & Asset Management
• Employee Support Services
• Event & Meeting Coordination
• Purchase & Invoice Coordination
• Communication & Follow-up
• MS Office
• Time Management & Multitasking
• Coordination & Problem Solving