Office Coordinator

Job SummaryWe are looking for a highly organized, responsible, and proactive Office Coordinator to manage day-to-day administrative operations and ensure smooth coordination between clients, staff, management, and external stakeholders. The ideal candidate should have excellent communication skills, strong follow-up abilities, attention to detail, and the ability to manage multiple tasks efficiently.

• Key ResponsibilitiesManage and coordinate daily office administrative activities to ensure smooth and efficient operations.
• Handle filing, documentation, record maintenance, data entry, and office paperwork in an organized manner.
• Manage incoming and outgoing emails, correspondence, and official communications.
• Draft, respond to, and follow up on emails with clients, vendors, staff, and management.
• Handle client calls and enquiries, provide relevant information, take messages, and ensure timely follow-up.
• Coordinate with clients and internal teams regarding meetings, requirements, documents, schedules, and pending tasks.
• Maintain accurate and up-to-date physical and digital records.
• Prepare and maintain reports, spreadsheets, trackers, MIS reports, and administrative documents as required.
• Schedule and coordinate meetings, appointments, calls, and office activities.
• Monitor pending tasks and follow up with concerned team members to ensure timely completion.
• Assist management with administrative coordination, documentation, and day-to-day office requirements.
• Coordinate with vendors, service providers, and other external parties whenever required.
• Maintain confidentiality of company records, client information, and official documents.
• Support the team in maintaining a professional and well-organized office environment.
• Handle multiple responsibilities simultaneously while maintaining accuracy, professionalism, and deadlines.
• Perform other administrative and coordination duties assigned by management.
• Key Skills RequiredExcellent verbal and written communication
• Strong email drafting and correspondence skills
• Good client handling and telephone etiquette
• Strong coordination and follow-up skills
• Excellent filing and documentation management
• Good knowledge of MS Office – Word, Excel, PowerPoint and Outlook
• Ability to maintain records, trackers and reports
• Strong organizational and time-management skills
• Ability to multitask and prioritize work
• Professional attitude with good interpersonal skills
• Attention to detail and accuracy
• Ability to work independently as well as in a team
• Preferred ProfileGraduate in any discipline.
• Prior experience in Office Administration, Office Coordination, Front Office, Client Coordination, School Administration, or Back-Office Operations will be preferred.
• Candidates with strong communication, computer, documentation, and coordination skills are encouraged to apply.

Core CompetenciesOffice Administration | Client Coordination | Email Management | Documentation | Filing & Record Keeping | Follow-ups | Telephone Handling | Scheduling | MIS & Reporting | MS Office | Vendor Coordination | Team Coordination