Accountant

Key Responsibilities

1. Daily Accounting & Bookkeeping

• Maintain daily books of accounts, including sales, purchases, receipts, payments, and journal entries.
• Record cash, UPI, credit card, and other digital transactions accurately.
• Reconcile daily cash collections with billing and payment records.
• Maintain vendor ledgers, customer accounts, and expense records.
• Manage petty cash and employee reimbursements.

2. GST & Tax Compliance

• Maintain GST-compliant purchase and sales records.
• Reconcile input tax credit (ITC) with GSTR-2B and purchase records.
• Verify purchase invoices, GSTINs, tax rates, and HSN classifications.
• Maintain records for income tax, TDS, and other applicable statutory compliances.

3. Inventory & Pharmacy Accounting

• Reconcile medicine and healthcare product purchases with inventory records.
• Monitor stock valuation, purchase returns, sales returns, and stock adjustments.
• Track expiry-related claims, supplier credit notes, and replacement stock.
• Investigate discrepancies between physical stock and software records.

4. Vendor & Payment Management

• Maintain supplier ledgers and outstanding payment schedules.
• Verify supplier invoices against purchase orders and goods received.
• Track credit periods, due dates, discounts, and credit notes.
• Prepare payment statements and coordinate with management for payment approvals.
• Follow up with vendors to resolve billing and ledger discrepancies.

5. Financial Reporting & Reconciliation

• Prepare daily, weekly, and monthly sales and expense reports.
• Reconcile bank statements, payment gateway settlements, UPI collections, and card transactions.
• Support month-end closing and year-end accounting activities.

6. Software & Documentation

• Maintain accurate records in Marg ERP or other pharmacy accounting software.
• Use MS Excel or Google Sheets for reporting, reconciliations, and analysis.
• Maintain organised digital and physical records of invoices, vouchers, bank statements, and tax documents.
• Coordinate with the external Chartered Accountant during audits and tax assessments.