Accountant – Tours & Travel Industry

1.     Travel & Tour Accounting

• Maintain accounts for domestic and international tour packages.
• Record revenue and expenses related to flight tickets, hotel bookings, transport, sightseeing, visa services, and tour packages.
• Reconcile booking records with supplier invoices and customer payments.
• Track tour-wise income, expenses, and profitability.
• Verify invoices received from airlines, hotels, transport operators, DMCs, and other travel vendors.
• Maintain records of customer advances, refunds, cancellations, and credit notes.
• Monitor foreign currency transactions and exchange differences, where applicable.
• Monitor accounts payable and accounts receivable.
• Handle administration of office and pay roll of employee

2.   Billing & Collections

• Prepare customer invoices for tour packages and travel services.
• Follow up on outstanding payments from customers and corporate clients.
• Process vendor payments according to agreed credit terms.
• Reconcile customer and supplier accounts.
• Maintain proper documentation for all transactions.

3.   GST, TCS & Tax Compliance

• Prepare and verify GST invoices, credit notes, and other applicable tax documents.
• Handle TCS compliance on applicable overseas tour package transactions as per the prevailing provisions of the Income-tax Act.
• Calculate, collect, deposit, and report TCS within the prescribed timelines, wherever applicable.
• Maintain customer-wise TCS records and reconcile TCS collected with accounting records and statutory returns.
• Prepare and file applicable TCS returns, including Form 27EQ, and issue TCS certificates in Form 27D, as required.
• Verify PAN details and other customer information required for accurate TCS reporting.
• Reconcile TCS amounts with the relevant tax records and coordinate with customers regarding TCS credits.
• Assist in GST returns, input tax credit reconciliation, and other applicable tax compliance.
• Ensure correct tax treatment of domestic and international tour packages, travel services, commissions, and related transactions.
• Coordinate with external auditors and tax consultants for statutory compliance and assessments.
• Keep updated with changes in GST, TCS, and other applicable tax laws affecting the tours and travel industry.

·      Practical knowledge of TCS provisions applicable to overseas tour packages.

·      Knowledge of TCS rates, thresholds, collection timelines, and return filing requirements under the applicable law.

MIS & Reporting

• Prepare monthly profit and loss statements and other financial reports.
• Generate tour-wise, branch-wise, and customer-wise profitability reports.
• Prepare outstanding receivables and payables reports.
• Assist management with budgeting, cash flow forecasting, and financial analysis.

Required Skills & Qualifications

• Bachelor’s degree in commerce (B.Com) or an equivalent qualification.
• 2–5 years of accounting experience, preferably in the tours and travel industry.
• Good knowledge of MS Excel, and accounting principles.
• Knowledge of GST, TDS, invoicing, and bank reconciliation.
• Understanding of airline, hotel, tour package, and travel vendor accounting.
• Strong analytical, organizational, and problem-solving skills.
• Good communication skills and attention to detail.

Preferred Skills

• Experience with travel accounting or booking management software.
• Knowledge of domestic and international travel transactions.
• Understanding of foreign currency payments and reconciliations.
• Ability to manage multiple transactions and meet reporting deadlines.

Key Performance Indicators (KPIs)

• Accuracy and timely completion of accounting entries.
• Timely customer collections and vendor payments.
• Accuracy of bank and ledger reconciliations.
• Timely completion of GST and other applicable compliance.
• Accurate reporting of tour-wise profitability.
• Reduction of outstanding receivables and unreconciled transactions.