Account Executive (Accounting)

Designation: Accountant

Reporting To: Accounts Manager / Management

Location: Greater Noida West

Job PurposeTo manage day-to-day accounting, transport billing, vendor payments, customer outstanding, bank transactions, and GST-related documentation while ensuring accurate and timely financial records.

Key Responsibilities1. Day-to-Day Accounting

• Maintain daily accounting entries in Tally/ERP.
• Record sales, purchases, expenses, receipts, and payments.
• Maintain cash book, bank book, and general ledger.
• Perform bank reconciliation regularly.

2. Transport Billing & Invoicing

• Prepare customer invoices for PTL, FTL, ODC and other transport services.
• Verify LR/GR, POD, freight rates, diesel expenses, toll charges, and other supporting documents.
• Ensure invoices are raised accurately and on time.
• Track pending bills and coordinate for payment clearance.

3. Vendor & Fleet Payments

• Verify transporter, vehicle owner, driver, and vendor bills.
• Check freight agreements, trip sheets, diesel bills, toll receipts, and advance adjustments.
• Prepare payment statements and coordinate payment approvals.
• Maintain records of vehicle advances and outstanding balances.

4. Customer Outstanding & Collection

• Maintain customer-wise outstanding reports.
• Follow up with customers for overdue payments.
• Prepare ageing reports and share regular updates with management.
• Reconcile customer accounts and resolve billing discrepancies.

5. GST & Statutory Compliance

• Maintain GST invoices and supporting documents.
• Assist in GSTR-1 and GSTR-3B preparation and reconciliation.
• Verify input tax credit (ITC) with purchase records and supplier invoices.
• Coordinate with the CA for GST, TDS, income tax, and other applicable compliance.

6. Expense & Cash Management

• Record office expenses, transport expenses, and employee reimbursements.
• Maintain petty cash and cash vouchers.
• Track trip-wise expenses and advances.
• Ensure all expenses have proper supporting documents and approvals.

7. MIS & Reporting

• Prepare daily or monthly reports for:
• 
  
• Sales and billing
• Customer outstanding
• Vendor outstanding
• Trip-wise income and expenses
• Bank balances and cash position
• Profitability and pending POD/billing cases
• Required QualificationsB.Com / M.Com or equivalent qualification.
• 2–5 years of relevant accounting experience, preferably in transport or logistics.
• Working knowledge of Tally Prime, Excel, GST, and TDS.
• Understanding of freight billing, vendor reconciliation, and bank reconciliation.
• Required SkillsAccuracy and attention to detail.
• Good Excel and accounting skills.
• Ability to meet billing and payment deadlines.
• Strong coordination and follow-up skills.
• Honesty, confidentiality, and responsibility.
• Key Performance Indicators (KPIs)Timely and accurate customer billing.
• Timely bank and ledger reconciliation.
• Reduction in overdue customer outstanding.
• Accurate vendor payment and advance records.
• Timely GST data preparation.
• Accurate monthly MIS and expense reporting.

Experience: 2–5 years preferred

Salary: As per experience and company standards