Admin Supervisor

Job Description: Admin Officer – Hospital

Hospital Name: VEDANSH SUPER SPECIALITY HOSPITAL & HEART CENTRE

Work Location: VEDANSH SUPER SPECIALITY HOSPITAL & HEART CENTRE

Department: Administration

Salary: ₹25,000–₹35,000 per month

Employment Type: Full-Time | On-Site

Experience: Freshers and Experienced Candidates Can Apply

Job Summary

VEDANSH SUPER SPECIALITY HOSPITAL & HEART CENTRE is looking for a responsible and organized Admin Officer to manage hospital administration, store and inventory operations, maintenance activities, outsourced vendor coordination, and statutory compliance.

The ideal candidate should have good coordination, documentation, communication, and problem-solving skills. Candidates with prior hospital administration experience will be preferred.

Key Responsibilities

1. Store Management

• Manage daily store operations and ensure the availability of essential supplies.
• Maintain stock registers, issue records, and goods receipt documentation.
• Coordinate with departments for material requirements and timely issuance.

2. Inventory Management

• Monitor stock levels, consumption, expiry dates, and reorder requirements.
• Conduct periodic physical stock verification and reconcile discrepancies.
• Maintain inventory records and minimize wastage and stock shortages.

3. Maintenance Management

• Coordinate maintenance of hospital infrastructure, equipment, electrical systems, plumbing, and other facilities.
• Maintain preventive maintenance schedules and breakdown records.
• Follow up on maintenance complaints and ensure timely resolution.
• Coordinate with relevant technical teams and service providers.

4. Outsourced Vendor Management

• Coordinate with outsourced vendors for housekeeping, security, maintenance, and other assigned services.
• Monitor vendor performance, service quality, attendance, and contract compliance.
• Maintain vendor records, agreements, invoices, and service reports.
• Coordinate with departments to resolve vendor-related issues.

5. Legal and Statutory Compliance

• Maintain records and track applicable licences, registrations, renewals, and statutory compliance deadlines.
• Coordinate with management, consultants, and relevant authorities for inspections and documentation.
• Maintain compliance trackers and ensure timely submission of required documents.
• Support hospital management in maintaining applicable regulatory and statutory records.

6. General Administration

• Ensure smooth day-to-day administrative operations across the hospital.
• Coordinate with HODs and department in-charges to resolve operational issues.
• Prepare administrative reports and maintain proper documentation.
• Support hospital safety, housekeeping, facility management, and operational requirements.

Eligibility Criteria

• Graduate in any discipline; a degree or diploma in Hospital Administration or Business Administration will be preferred.
• Freshers with relevant qualifications and strong administrative skills may apply.
• Candidates with experience in hospital administration, store management, inventory, facility management, or vendor coordination will be preferred.
• Good knowledge of MS Excel, record-keeping, reporting, and documentation.
• Strong communication, coordination, and problem-solving skills.

Salary

₹25,000–₹35,000 per month, depending on qualifications, experience, and suitability.

How to Apply

Interested candidates may apply with their updated resume. Candidates with multispeciality hospital administration experience will be preferred.

Work Location: VEDANSH SUPER SPECIALITY HOSPITAL & HEART CENTRE