Office Assistant

EXECUTIVE / OFFICE ASSISTANT

Sai Early Learners Pvt. Ltd.

Plot No. 348, Ecotech-III, Greater Noida, Uttar Pradesh

Experience: 5+ Years

Salary: ₹25,000–₹35,000 per month

Working Days: Monday–Saturday

Working Hours: 9:00 AM–6:30 PM

Employment: Full-time

ABOUT THE ROLE

We are looking for a highly organised, proactive and reliable Executive / Office Assistant to work closely with the management.

The core responsibility is simple: take instructions, coordinate with the right people, follow up, get the work completed, and report back.

This is an execution-focused role for someone who can independently manage multiple tasks, communicate professionally with different people, and ensure that nothing falls through the cracks.

KEY RESPONSIBILITIES

* Take day-to-day instructions from management and ensure timely execution.

* Coordinate with employees, departments, vendors, suppliers, customers, service providers and other stakeholders.

* Follow up continuously on assigned tasks until they are completed.

* Track pending tasks, commitments and deadlines and keep management updated.

* Identify what needs to be done and coordinate with the right person to get it done.

* Schedule meetings and appointments and maintain the management calendar.

* Handle professional calls, messages, emails and day-to-day communication on behalf of management.

* Maintain clear records of important tasks, follow-ups, documents and commitments.

* Coordinate between different departments and ensure smooth flow of information.

* Escalate delays, issues or problems to management with the relevant details.

* Prepare simple reports, task trackers and status updates whenever required.

* Use AI tools to organise tasks, create follow-up systems, prepare information, draft communication and improve day-to-day productivity.

MUST-HAVE SKILLS

* 5+ years of relevant experience in Executive Assistant, Office Assistant, Administration, Coordination or a similar role.

* Excellent spoken and written English — MUST HAVE.

* Excellent communication and professional phone etiquette.

* Strong follow-up and task-management skills.

* Highly organised with strong attention to detail.

* Ability to coordinate with people across different functions and levels.

* Proficiency in MS Office / Excel, email and WhatsApp.

* Comfortable using AI tools such as ChatGPT, Claude and Gemini for productivity, organisation and communication.

* Ability to handle multiple priorities without constant supervision.

* Reliable, proactive and ownership-driven.

THE IDEAL PERSON

We are looking for someone who gets things done.

You should be comfortable receiving an instruction such as “Get this done”, figuring out who needs to be involved, coordinating with them, following up until completion, and coming back with a clear update.

This is not a data-entry or reception role. It is an execution, coordination and follow-up role requiring maturity, initiative and strong communication skills.