Accounts Executive

JOB DESCRIPTION 

ACCOUNTS EXECUTIVE

Company: Hospedia Medicare Pvt. Ltd.

Department: Accounts & Finance

Location: Plot No. 204, Udyog Vihar, Industrial Area, Phase VI, Sector 37, Gurugram, Haryana – 122001

Employment Type: Permanent, Full-time

Experience Required: 1–2 years preferred; candidates with 6 months to 1 year of relevant experience and strong practical skills may also be considered

Working Hours: 9:30 AM – 5:30 PM, Monday to Saturday

Reporting To: Designated Accounts Supervisor / Management, as per the company's reporting structure

1. Job Purpose : Hospedia Medicare is looking for a detail-oriented and organised Accounts Executive to manage assigned accounting operations and contribute to the smooth functioning of the company's Accounts & Finance department.

The role involves handling routine accounting activities, including purchase and expense invoice entries, bill verification, accounting documentation, reconciliations, GST-related data preparation and accounting reports using Zoho Books and Tally Prime.

The Accounts Executive will work alongside the existing accountant, with clearly defined responsibilities to ensure accurate financial records, timely processing of transactions and efficient management of the department's workload.

The ideal candidate should have practical knowledge of accounting software, a good understanding of GST and MS Excel, and the ability to manage assigned responsibilities independently while escalating discrepancies and matters requiring review or approval.

2. Key Responsibilities

A. Purchase and Expense AccountingRecord purchase invoices, expense bills and other financial transactions accurately in Zoho Books and/or Tally Prime, as applicable to the company's accounting workflow.

• Verify supplier details, invoice numbers, dates, GSTIN, taxable values, GST amounts and total invoice values before recording transactions.
• Check for duplicate invoices, missing information, calculation errors and discrepancies.
• Upload, scan and organise bills and supporting documents in the designated digital folders or accounting system.
• Maintain accurate records of purchase invoices, expense bills and supporting documentation.
• Coordinate with purchase, stores and administrative teams to obtain missing bills and supporting documents.

B. Routine Accounting OperationsHandle assigned purchase, sales, expense and bank entries in the relevant accounting system.

• Maintain vendor records, ledgers and other assigned accounting schedules.
• Update Excel trackers for bills received, bills entered, pending documents and other accounting activities.
• Ensure accounting records are complete, accurate and up to date.
• Follow established accounting procedures and ensure transactions are supported by appropriate documentation.
• Identify and report unusual transactions or discrepancies requiring clarification.

C. Zoho Books and Accounting System ManagementUse Zoho Books for assigned accounting entries, vendor and transaction records, document management and routine financial reporting.

• Maintain accurate and consistent accounting information in the designated system.
• Assist in checking transaction details, supporting documents and relevant ledger information.
• Coordinate with the accountant to resolve discrepancies and maintain the integrity of accounting records.
• Follow the company's established workflow for using Zoho Books and Tally Prime, avoiding duplicate entries and inconsistencies between systems.

D. Bank and Vendor ReconciliationsPrepare bank reconciliation statements and vendor account reconciliations.

• Identify differences between ledger balances, bank statements, invoices and supporting records.
• Follow up on outstanding entries, missing invoices, credit notes and other unresolved differences.
• Maintain reconciliation records and submit them for review within agreed timelines.

E. GST and Compliance SupportVerify basic GST details on purchase and sales invoices.

• Prepare purchase and sales data and supporting documents for GST reconciliation and return preparation.
• Assist in checking input tax credit documentation and identifying discrepancies for review.
• Coordinate with the accountant or authorised professional to resolve GST-related differences.
• Maintain organised records for statutory compliance and audit requirements.

F. Reporting and Month-End SupportPrepare routine accounting reports, pending-bill statements and reconciliation schedules.

• Assist with month-end accoun.ting activities and supporting schedules.
• Maintain records of pending documents and unresolved accounting differences.
• Provide accounting data and supporting documents for management review.
• Support internal and external audits by organising invoices, vouchers, ledgers and relevant records.

G. Coordination and ResponsibilityCoordinate with internal departments and vendors to resolve documentation-related queries.

• Take ownership of assigned accounting activities and complete them within stipulated timelines.
• Keep the designated reporting person informed about pending work and issues requiring decisions.
• Maintain confidentiality of financial information and adhere to company policies and accounting procedures.
• Perform other relevant accounting responsibilities assigned by management.

3. Skills and CompetenciesPractical working knowledge of Zoho Books and Tally Prime.

• Good understanding of purchase accounting, expense entries and routine accounting transactions.
• Basic to intermediate understanding of GST invoices, GSTIN verification and GST concepts.
• Working knowledge of MS Excel, including formulas, sorting, filters and basic reporting.
• Strong attention to detail and numerical accuracy.
• Ability to identify discrepancies and follow up until resolution.
• Good organisational skills and systematic record management.
• Ability to manage assigned accounting activities independently after initial training.
• Good communication and coordination skills.
• Integrity, reliability and commitment to maintaining accurate financial records.

4. Qualifications and ExperienceB.Com or another relevant commerce, accounting or finance qualification preferred.

• 1–2 years of relevant experience in accounting operations preferred.
• Candidates with 6 months to 1 year of practical experience may also be considered if they demonstrate strong accounting fundamentals and working knowledge of the required software.
• Experience in a manufacturing, trading or SME environment will be an advantage.

5. Working Relationship and ResponsibilityThe Accounts Executive will work alongside the existing accountant, with clearly allocated responsibilities for routine accounting operations.

The position requires independent ownership of assigned activities rather than only data-entry or administrative support. The existing accountant and management will retain the applicable review, approval and statutory responsibilities under the company's established processes.

The candidate will be expected to work collaboratively, maintain accurate records and contribute to improving the efficiency and timeliness of accounting operations.

6. Candidate ProfileWe are looking for a dependable, systematic and detail-oriented professional who can take ownership of routine accounting work, maintain accurate records and manage assigned responsibilities with minimal supervision after training.

The candidate should be comfortable working with invoices, numerical data, accounting software and supporting documents, and should demonstrate the ability to identify errors rather than simply enter information without verification.

To Apply: Please send your updated resume to hr@hospediamedicare.com.