Accounts Executive

Key Responsibilities

1. Accounting & Financial Management

• Manage day-to-day accounting operations, including sales, purchases, expenses, and journal entries.
• Maintain accurate books of accounts using Tally Prime or similar accounting software.
• Handle accounts payable and accounts receivable.
• Monitor outstanding payments from distributors, salons, and other business partners.
• Perform bank reconciliations and maintain financial records.
• Prepare and maintain GST, TDS, and other statutory compliance records.
• Coordinate with Chartered Accountants for GST filings, TDS returns, and financial reporting.

2. MIS Reporting & Business Analysis

• Prepare daily, weekly, and monthly Management Information System (MIS) reports.
• Prepare product-wise, SKU-wise, region-wise, and distributor-wise sales reports.
• Monitor collections, outstanding payments, and ageing reports.
• Develop dashboards highlighting sales performance, inventory movement, collections, and profitability.
• Ensure timely and accurate reporting to support business decisions.

3. Distributor & Sales Accounting

• Maintain distributor ledgers and reconcile accounts regularly.
• Track distributor billing, payments, credit notes, debit notes, and outstanding balances.
• Monitor credit periods and flag overdue payments to management and the sales team.
• Coordinate with sales teams to ensure timely collections and healthy cash flow.
• Verify sales schemes, discounts, incentives, and promotional offers.
• Maintain accurate records of distributor claims and adjustments.

4. Inventory & Stock Reconciliation

• Track inventory movement, stock transfers, and returns.
• Reconcile physical stock with accounting and inventory records.
• Prepare SKU-wise inventory and stock ageing reports.
• Coordinate with warehouse, logistics, and sales teams to resolve stock discrepancies.

5. Cash Flow & Financial Reporting

• Prepare weekly and monthly cash flow statements.
• Track receivables, payables, and upcoming financial commitments.
• Assist management with budgeting and expense monitoring.
• Prepare monthly profit and loss summaries and expense analysis.
• Identify discrepancies and opportunities for better financial control.

Required Skills & Qualifications

Educational Qualifications

• B.Com / M.Com / MBA (Finance) or equivalent qualification.
• Additional accounting or financial reporting certifications will be an advantage.

Technical Skills

• Strong working knowledge of Tally Prime.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, and data analysis.
• Experience preparing MIS reports and management dashboards.
• Good understanding of GST, TDS, and basic accounting principles.
• Experience with inventory accounting and distributor reconciliation.

Professional Skills

• Strong analytical and numerical abilities.
• Excellent attention to detail and accuracy.
• Ability to manage multiple reports and deadlines.
• Good communication and coordination skills.
• Proactive approach to identifying financial discrepancies.
• Ability to work independently and take ownership of responsibilities.

Preferred Industry Experience

Candidates with experience in FMCG, Cosmetics, Beauty, Personal Care, or Distribution-based businesses will be preferred.

Experience managing distributor accounts, sales MIS, inventory reconciliation, and collection tracking will be particularly valuable.

Key Performance Indicators (KPIs)

The selected candidate will be evaluated on:

• MIS Accuracy: Timely and error-free daily, weekly, and monthly reporting.
• Receivables Management: Accurate outstanding and ageing reports with timely escalation of overdue payments.
• Accounting Accuracy: Proper maintenance and reconciliation of financial records.
• Inventory Reconciliation: Minimal discrepancies between stock and accounting records.
• Reporting Efficiency: Timely submission of sales, collection, and profitability reports.
• Compliance: Accurate and timely preparation of statutory compliance records.