Accounts & Operations Executive

Job Description: Accounts & Operations Executive

Location: Gurugram

Experience: 1–2 Years

Employment Type: Full-time

About the Role

We are looking for an Accounts & Operations Executive to support the day-to-day financial, accounting, compliance, and administrative activities of our businesses.

The individual will work closely with the Head of Operations and assist in invoicing, payment follow-ups, banking activities, payroll coordination, taxation-related documentation, and routine regulatory requirements.

The role involves coordinating with external Chartered Accountants (CAs), Company Secretaries (CSs), banks, and other stakeholders to ensure that assigned activities are completed accurately and on time.

We are looking for someone who is organized, dependable, comfortable with follow-ups, and willing to take ownership of day-to-day tasks.

Key Responsibilities

1. Invoicing & Payment Follow-ups

• Prepare and issue invoices to domestic and international clients.
• Maintain records of invoices raised, payments received, and outstanding amounts.
• Follow up with clients regarding pending payments.
• Maintain basic accounts receivable and payable trackers.
• Assist with vendor payments, expense reimbursements, and related documentation.

2. Accounting & Banking Support

• Maintain day-to-day accounting records, bills, vouchers, and expense statements.
• Assist with bank transactions, payment processing, and routine reconciliations.
• Coordinate with banks for account-related activities, documentation, and other operational requirements.
• Maintain organized records of financial transactions and supporting documents.

3. Taxation & Compliance Coordination

• Assist in preparing and maintaining documentation for GST, TDS, income tax, and other applicable statutory requirements.
• Coordinate with external CAs for tax calculations, return filings, and related activities.
• Track applicable compliance deadlines and follow up to ensure timely completion.
• Maintain records of tax payments, returns, and statutory documents.

4. International Payments & Export Documentation

• Assist with invoicing and documentation for overseas clients and export of services.
• Coordinate with banks and CAs regarding foreign inward remittances and related documentation.
• Maintain records of international payments and supporting compliance documents.
• Follow up on pending international payments and banking formalities.

5. Payroll & Administrative Support

• Assist in preparing monthly payroll inputs, salary statements, and employee reimbursements.
• Coordinate salary processing and maintain relevant employee financial records.
• Maintain routine company-related documents and administrative records.
• Support other day-to-day financial and administrative activities as assigned.

6. CA, CS & Regulatory Coordination

• Coordinate with external Chartered Accountants, Company Secretaries, and other professional advisors.
• Collect, organize, and share documents required for statutory filings, audits, and regulatory compliance.
• Follow up on pending filings, documentation, and compliance-related tasks.
• Maintain basic trackers for company-related regulatory and statutory requirements.
• Qualifications & SkillsB.Com, BBA, or a related educational background.
• 1–2 years of experience in accounting, finance operations, or administrative support.
• Basic understanding of invoicing, GST, TDS, banking, and accounting processes.
• Working knowledge of MS Excel and Google Sheets.
• Familiarity with Tally, Zoho Books, or similar accounting software would be an advantage.
• Good communication and follow-up skills.
• Ability to maintain records, organize documents, and manage multiple tasks.
• Willingness to learn and coordinate with external professionals.

What We Are Looking ForWe are looking for someone who:

• Is reliable, detail-oriented, and organized.
• Can follow instructions and complete assigned tasks independently.
• Is proactive in following up with clients, banks, CAs, CSs, and other stakeholders.
• Can maintain proper documentation and track pending activities.
• Is comfortable handling routine operational work.
• Is eager to learn and grow within a dynamic business environment.



Reporting To: Head of Operations