Executive Assistant

Job Opening – Executive Assistant to Founder

Location: Gurugram |

Job Type: Full-Time, Work From Office

Industry: Business Consulting, Liaisoning Services & Digital Products

Experience: 1–3 Years (Smart and capable freshers may also apply)

Job Summary

We are looking for a smart, confident, well-groomed and professionally presentable female Executive Assistant to work closely with the Founder in managing multiple business verticals.

The ideal candidate should be proactive, organised, tech-savvy, and capable of handling day-to-day business operations independently.

As the Founder is frequently involved in external meetings, business development and travelling, the Executive Assistant will act as a key point of coordination in the office, ensuring that daily operations, team assignments, follow-ups and client communications continue smoothly.

This is an excellent opportunity for someone looking to grow with a fast-expanding entrepreneurial organisation and gain exposure to multiple business operations.

Key Responsibilities

1. Executive Assistance & Office Coordination

• Manage the Founder's daily schedule, appointments, meetings and reminders.
• Coordinate with clients, business associates, vendors and regional teams.
• Act as the Founder's office backup during external meetings and travel.
• Ensure timely execution of assigned work and communicate important updates.
• Handle routine business correspondence, calls, emails and WhatsApp communications.

2. Task Allocation, Monitoring & Reporting

• Assign daily tasks to internal staff and regional teams as instructed.
• Monitor work progress, pending cases and deadlines.
• Maintain Excel-based trackers, daily MIS reports and pending-work statements.
• Follow up with regional teams to ensure timely completion of work.
• Escalate delays, operational issues and unresolved matters to management.

3. Challan Liaisoning Business Coordination

• Coordinate with regional representatives and associates for challan processing and clearance.
• Maintain records of cases received, processed, pending and completed.
• Follow up on pending cases and required documentation.
• Coordinate with clients regarding case status and updates.
• Prepare daily and weekly operational summaries.

4. Digital Products Business Support

• Conduct online research on digital products, competitors, marketplaces and business opportunities.
• Use Google, ChatGPT and other AI platforms for research, information gathering and basic content preparation.
• Assist in coordinating product development, listings, affiliate-related activities and operational tasks.
• Support basic Instagram and social media account management, including posting, messages and coordination.
• Maintain research records, product databases and progress trackers.

5. Client & Business Communication

• Communicate professionally with clients, regional partners and business associates.
• Schedule appointments, online meetings and follow-up calls.
• Prepare meeting notes, task summaries and action points.
• Maintain confidentiality of business and client information.
• Represent the office professionally when the Founder is unavailable.

Required Skills & Qualifications

* Graduate in any discipline; BBA, B.Com or similar qualifications preferred.

• 1–3 years of experience in executive assistance, office coordination, operations or administration preferred.
• Good command of basic MS Excel, including data entry, sorting, filtering and simple formulas.
• Comfortable with MS Word, Google Sheets, Gmail and WhatsApp Business.
• Familiarity with Google research, ChatGPT or other AI tools.
• Basic knowledge of Instagram and social media handling.
• Good communication skills in Hindi and English.
• Professional appearance, confident personality and strong interpersonal skills.
• Ability to multitask, prioritise assignments and work independently.
• Strong follow-up skills, attention to detail and a problem-solving mindset.

Ideal Candidate Profile

We are particularly interested in a candidate who is:

• Confident and presentable: Maintains a polished, professional appearance and communicates comfortably with clients and business associates.
• Proactive: Takes initiative rather than waiting for repeated instructions.
• Responsible: Can independently manage office coordination when the Founder is travelling.
• Organised: Tracks multiple assignments, deadlines and pending work without losing details.
• Tech-savvy: Comfortable learning new software, AI tools and digital platforms.
• Growth-oriented: Interested in building a long-term career within a growing organisation.

What We Offer

* Competitive fixed salary based on experience and capabilities.

• Performance-based incentives and growth opportunities.
• Direct working exposure with the Founder.
• Opportunity to learn and participate in multiple business verticals.
• Significant responsibility and scope for career advancement.
• Friendly, professional and entrepreneurial work environment.

Interested candidates may apply with their updated CV, current salary, expected salary and notice period.