Pre-School Coordinator

JOB DESCRIPTION

Coordinator – Pre-School & Day Care

Organization: Kidz Crayons Pre School & Day Care

Location: Sector-99, Gurugram, Haryana

Position: Coordinator

Department: School Operations & Administration

Employment Type: Full-Time

Reports To: Principal / Centre Head

About Kidz CrayonsKidz Crayons Pre School & Day Care is committed to providing a safe, nurturing, engaging, and child-friendly environment where children can learn, grow, and develop essential social, emotional, and academic skills.

We are looking for a responsible, energetic, organized, and child-friendly Coordinator to support the day-to-day academic, administrative, parent coordination, and centre operations.

Key Responsibilities

1. School & Centre Operations

• Coordinate day-to-day functioning of the pre-school and day-care centre.
• Ensure classrooms, activity areas, reception, and common areas are clean, organized, and child-friendly.
• Coordinate opening and closing routines and ensure smooth daily operations.
• Monitor attendance of students, teachers, caregivers, and support staff.
• Ensure proper implementation of school policies, procedures, and schedules.

2. Parent Coordination

• Act as a point of contact for parents regarding routine school/day-care matters.
• Handle parent queries professionally and ensure timely resolution or escalation.
• Coordinate admissions enquiries, school visits, fee-related communication, and documentation.
• Maintain positive relationships with parents and ensure a high level of parent satisfaction.
• Communicate important notices, activities, events, and schedule changes to parents.

3. Teacher & Staff Coordination

• Coordinate with teachers, caregivers, helpers, and other support staff.
• Prepare and monitor daily/weekly staff schedules and responsibilities.
• Ensure teachers follow lesson plans, activity schedules, and classroom routines.
• Monitor staff punctuality, attendance, discipline, and professional conduct.
• Support the Principal/Centre Head in staff coordination and performance monitoring.

4. Student Safety & Well-Being

• Ensure children are supervised properly throughout school and day-care hours.
• Follow established child-safety and security procedures.
• Maintain proper records of student attendance, authorised pick-up persons, and emergency contacts.
• Immediately report any accident, injury, behavioural concern, or safety incident to the Principal/Centre Head and parents as appropriate.
• Ensure children are handed over only to authorised parents/guardians or approved representatives.

5. Administrative Responsibilities

• Maintain student files, admission records, attendance records, and other required documentation.
• Assist with fee follow-ups and maintain relevant records.
• Coordinate stationery, classroom material, activity material, and other centre requirements.
• Prepare daily/weekly reports as required by the management.
• Maintain records related to day-care usage, including full-day and hourly daycare attendance where applicable.

6. Events & Activities

• Coordinate school events, celebrations, PTMs, workshops, summer camps, and other activities.
• Support teachers in planning and executing classroom and extracurricular activities.
• Coordinate logistics, parent communication, materials, and staff responsibilities for events.

7. Day-Care Operations

• Ensure smooth coordination of day-care routines including meals, rest time, activities, and pick-up/drop-off.
• Monitor day-care staff and ensure appropriate supervision of children.
• Maintain proper records of children using day-care facilities.
• Ensure parents receive timely updates regarding day-care-related matters.
• Skills & CompetenciesExcellent communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Pleasant, patient, and child-friendly personality.
• Ability to handle parents professionally and confidently.
• Good leadership and team-management skills.
• Strong attention to detail and follow-up.
• Ability to multitask and manage multiple responsibilities.
• Basic knowledge of MS Office / Google Workspace / school management software.
• Ability to maintain records and prepare basic reports.
• Problem-solving attitude with a proactive approach.
• High sense of responsibility regarding child safety and confidentiality.
• Qualification & ExperienceGraduate in any discipline; qualification in Early Childhood Education, Education, Management, or a related field will be preferred.
• 2–5 years of relevant experience in a pre-school, school, daycare, education centre, or similar environment preferred.
• Candidates with experience in school administration, parent coordination, front-office operations, or centre coordination may also be considered.

Working Hours

Full-Time | As per school and day-care operational requirements

The candidate should be flexible to support school events, PTMs, admissions, and other centre activities when required.

• Key Performance Areas (KPIs)Smooth and disciplined day-to-day centre operations.
• Parent satisfaction and effective grievance/query handling.
• Accurate maintenance of student and administrative records.
• Staff coordination and punctuality.
• Compliance with child-safety and school procedures.
• Timely completion of administrative tasks and reports.
• Effective coordination of events and activities.
• Overall cleanliness, discipline, and professional environment of the centre.

What We Are Looking For

We are looking for someone who can take ownership of daily centre coordination, communicate confidently with parents and staff, maintain discipline and documentation, and contribute to creating a safe, positive, and joyful learning environment for children.

Salary: Competitive / As per experience and suitability

Job Type: Full-Time

Location: Kidz Crayons Pre School & Day Care, Sector-99, Gurugram

📞 Apply / ContactKidz Crayons Pre School & Day Care

Contact: 9773606102