Secretary / Executive Assistant

Executive Assistant / Business AssistantLocation: Gurugram – Ansal Corporate Plaza

Work Mode: WFO / Hybrid

Experience: 0–3 years

About the Role: We are looking for an organised, proactive and dependable Executive Assistant / Business Assistant who can work closely with the Founder and support the day-to-day coordination and operations of the business.

This is a multi-functional startup role involving coordination, administration, HR support, client follow-ups and assisting the Founder in meetings and business activities.

Key Responsibilities

• Assist the Founder with day-to-day business coordination and follow-ups
• Coordinate meetings, appointments, schedules and business activities
• Accompany the Founder for client meetings, networking events and business events when required
• Support HR coordination, including recruitment, onboarding, attendance and employee coordination
• Coordinate with team members and ensure follow-ups are completed
• Assist with invoices, billing and basic finance/admin coordination
• Maintain documents, records and basic MIS/reporting
• Coordinate with clients, partners and vendors as required
• Handle routine communication, follow-ups and administrative tasks
• Take ownership of additional responsibilities as the business grows

Who We’re Looking For

• Well organised and comfortable handling multiple tasks
• Presentable and comfortable accompanying the Founder to client meetings and networking events
• Good communication and coordination skills
• Proactive, responsible and willing to learn
• Comfortable interacting with clients, employees and business partners
• Good working knowledge of MS Office / Google Workspace
• Prior experience in Executive Assistant, Personal Assistant, Business Coordination, HR or Operations is an advantage

Freshers with excellent communication, organisational skills and the right attitude may also be considered.