Supply Chain Executive

Key Responsibilities

1. Procurement & Vendor Management

•Manage day-to-day coordination with vendors for purchase orders, delivery schedules, pending supplies, and urgent requirements.

•Follow up on short supplies, excess supplies, quality issues, billing discrepancies, and credit notes.

•Obtain and update vendor quotations and pricing for all major SKUs every month.

•Raise and track purchase orders to ensure timely and cost-effective procurement.

2. Inventory & Stock Management

•Monitor current and closing stock across outlets and three mainstores.

•Ensure timely and accurate stock updates in the procurement and inventory management application.

•Reconcile stock records, identify discrepancies, and coordinate corrective actions with outlet and store teams.

•Track stock transfers, consumption, shortages, and excess inventory to minimise wastage and stock-outs.

3. Cost Optimisation & Sourcing

•Compare vendor rates with previous months and identify opportunities to reduce procurement costs.

•Identify and onboard suitable direct vendors wherever commercially beneficial compared with existing purchasing channels.

•Maintain SKU-wise pricing records and support negotiations for better rates, quality, and delivery terms.

•Monitor price changes and highlight significant cost variations to management.

4. Procurement Application Management

•Ensure accurate entries for purchase orders (POs), goods receipt notes (GRNs), stock movements, and closing stock.

•Identify and correct discrepancies in the application in coordination with relevant teams.

•Support the day-to-day functioning and improvement of the procurement and inventory processes.

•Train outlet and mainstore teams on purchase ordering, goods receipt, stock updates, and inventory transfers.

5. Finance Coordination & Reconciliation

•Coordinate with the finance team to reconcile vendor ledgers, purchase records, invoices, and credit notes.

•Follow up on pending bills, missing invoices, and discrepancies between purchase orders, received goods, and vendor bills.

•Maintain organised procurement documentation and accurate transaction records.

6. New Outlet Launches & Supply Planning

•Prepare SKU-wise procurement and market lists for new outlet launches.

•Coordinate supply planning for new stores and existing outlets, ensuring essential ingredients, packaging, and consumables are available before launch.

•Plan distribution between mainstores and outlets and coordinate required SKU or application updates.

•Work with operations and internal stakeholders to ensure smooth procurement readiness for new locations.

Required Skills & Qualifications

•Bachelor's degree in Supply Chain Management, Commerce, Business Administration, or a related field preferred.

•2–5 years of experience in procurement, inventory management, vendor coordination, or supply chain operations.

•Experience in the food service, restaurant, cloud kitchen, hospitality, or FMCG industry is preferred.

•Good working knowledge of Excel, Google Sheets, inventory records, and purchase documentation.

•Familiarity with procurement or inventory management software and processes such as PO, GRN, stock reconciliation, and vendor ledger matching.

•Strong vendor communication, follow-up, negotiation, and problem-solving skills.

•High attention to detail, numerical accuracy, and the ability to manage multiple locations and priorities.