Back Office Executive

Job Description: Retail Store Back Administration ExecutiveJob Title: Retail Store Back Administration Executive

Department: Retail Operations / Store Administration

Location: [Store Location]

Employment Type: Full-Time

Experience: 1–3 years in retail, administration, back office, or a similar role

About the RoleWe are looking for a detail-oriented and organized Retail Store Back Administration Executive to support the day-to-day administrative and operational activities of our retail store. The ideal candidate will be responsible for maintaining records, handling documentation, coordinating with internal teams, supporting inventory-related activities, and ensuring smooth back-office operations.

• Key ResponsibilitiesHandle day-to-day back-office and administrative activities of the retail store.
• Maintain accurate records of sales, stock, invoices, expenses, and other store documents.
• Prepare daily, weekly, and monthly reports as required by management.
• Manage data entry and maintain records in Excel/ERP/software systems.
• Coordinate with the store manager, warehouse, accounts, HR, and head office teams.
• Assist with stock receiving, stock transfers, stock reconciliation, and documentation.
• Verify invoices, delivery challans, purchase documents, and other related paperwork.
• Monitor and maintain proper filing of physical and digital documents.
• Support cash and sales reconciliation and coordinate with the accounts team when required.
• Track store expenses, petty cash, and administrative requirements.
• Follow up on pending documentation, orders, stock discrepancies, and operational issues.
• Assist with employee attendance, leave records, and other basic HR administration.
• Ensure store administrative processes are followed according to company policies.
• Maintain confidentiality and accuracy of business and employee information.
• Provide administrative support to the Store Manager and retail operations team.
• RequirementsBachelor's degree or equivalent qualification preferred.
• 1–3 years of experience in retail administration, back office, store operations, or a similar role.
• Good working knowledge of MS Excel, Word, and email communication.
• Experience with ERP/POS or inventory management software is an advantage.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Good organizational and record-keeping skills.
• Ability to work independently as well as part of a team.
• Preferred SkillsExcel: basic formulas, sorting, filtering, and report preparation.
• Inventory and stock documentation.
• Invoice and purchase documentation.
• Retail store reporting.
• Basic understanding of sales and cash reconciliation.
• Good follow-up and coordination skills.
• Key Performance Indicators (KPIs)Accuracy of store records and reports.
• Timely submission of daily/monthly reports.
• Accuracy of inventory documentation and reconciliation.
• Proper maintenance of invoices and store documents.
• Timely coordination with head office and other departments.
• Compliance with company administrative procedures.

SalarySalary: ₹[22000 – 25000] per month, depending on experience and skills.

Working Hours: [Working Hours] as per schedule with co workers

Weekly Off: [Day/As per company policy]

Ideal CandidateThe ideal candidate should be organized, responsible, detail-oriented, and comfortable working with numbers and documentation. Someone with good Excel skills, strong follow-up ability, and previous experience in a retail/store environment would be preferred