Personal Assistant

Job Title: Personal Assistant

Company: CodeFacts IT Solutions Pvt Ltd

Location: Hyderabad

Employment Type: Full-Time

Job Summary:

CodeFacts IT Solutions Pvt Ltd is looking for a proactive, organized, and dependable Personal Assistant to support the Founder/CEO in managing day-to-day business activities, schedules, communication, meetings, follow-ups, and coordination with internal and external stakeholders.

The ideal candidate should have strong communication skills, good organizational ability, professional etiquette, and the ability to handle multiple priorities with confidentiality.

• Roles & ResponsibilitiesManage the Founder/CEO’s daily calendar, meetings, appointments, and schedules.
• Coordinate meetings with clients, employees, vendors, partners, and other stakeholders.
• Maintain reminders and ensure timely follow-up on important tasks and commitments.
• Attend meetings when required and prepare meeting notes and action items.
• Follow up with internal teams on tasks assigned by the Founder/CEO.
• Coordinate business travel, appointments, events, and meeting arrangements.
• Handle phone calls, WhatsApp messages, emails, and business communication as required.
• Prepare basic reports, documents, presentations, and meeting summaries.
• Maintain important documents, records, contact information, and business data.
• Coordinate with Sales, Marketing, Development, Accounts, HR, and Operations teams.
• Track pending activities and provide regular updates to the Founder/CEO.
• Assist with client follow-ups and appointment coordination.
• Support networking activities, business meetings, conferences, and events.
• Maintain confidentiality regarding company, client, employee, and management information.
• Assist the Founder/CEO with routine administrative and operational activities.
• Required SkillsStrong verbal and written communication skills.
• Good command of English.
• Telugu and Hindi communication skills will be an advantage.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and follow up consistently.
• Professional communication and interpersonal skills.
• Good knowledge of MS Office / Google Workspace.
• Comfortable using email, calendars, WhatsApp, spreadsheets, and productivity tools.
• Ability to prepare basic reports and presentations.
• High level of confidentiality, responsibility, and professionalism.
• Ability to work independently and take ownership of assigned activities.
• QualificationAny Bachelor’s Degree.
• MBA or management-related qualification will be an added advantage.

Experience:

1–3 years of experience as a Personal Assistant, Executive Assistant, Coordinator, Administration Executive, or similar role preferred.

Preferred Candidate:

We are looking for someone who is:

• Proactive rather than waiting for instructions.
• Strong in follow-ups and task tracking.
• Comfortable interacting with senior professionals and clients.
• Organized and detail-oriented.
• Flexible in handling changing priorities.
• Responsible and trustworthy.
• Interested in understanding different functions of a growing technology company.

About CodeFacts:

CodeFacts IT Solutions Pvt Ltd is a Hyderabad-based technology company providing Web Applications, Mobile Applications, Custom Software Development, AI Solutions, Cloud Solutions, Enterprise Applications, Digital Transformation, and Digital Marketing services to businesses across India and international markets.