Admin Executive

JOB DESCRIPTION (JD): Recruiter cum Admin Executive

Company: Unique Educon Pvt. Ltd.

Department: Recruitment & Administration

Job Purpose

The Recruiter cum Admin Executive will be responsible for trainer recruitment, daily attendance tracking, school-wise trainer deployment, substitute arrangements, coordination between schools and the core team, and maintaining proper documentation of all activities.

Key Responsibilities

A. Recruitment & Trainer Onboarding

• Recruit suitable trainers as per company requirements.
• Screen candidates and assess their communication skills and teaching ability.
• Conduct the first round of trainer interviews.
• Coordinate the second/final interview round with the core team.
• Coordinate trainer selection and joining formalities.
• Maintain candidate and trainer recruitment records.

B. Attendance & Trainer Deployment

• Track the daily attendance of all trainers and School Relationship Managers (SRMs).
• Maintain updated attendance, leave, and absence records.
• Track which trainer is assigned to each school.
• Identify absent or unavailable trainers and arrange substitutes promptly.
• Inform the concerned school, SRM, and core team about trainer absences and replacements.
• Maintain updated school-wise deployment and substitute trainer records.

C. Coordination & Relationship Management

• Maintain regular communication between trainers, SRMs, school principals, school management, and the core team.
• Build positive working relationships between trainers and the core team.
• Coordinate school requirements, trainer schedules, and operational updates.
• Collect feedback, follow up on concerns, and report unresolved issues to management.

D. Documentation & Administration

• Maintain proper documentation of recruitment, attendance, leave, trainer deployment, and substitute arrangements.
• Prepare and update daily attendance reports, school-wise trainer lists, and other required records.
• Maintain all records using Microsoft Excel, Google Sheets, or the company’s prescribed tools.
• Submit daily, weekly, and monthly reports as required.
• Assist the core team with routine HR and administrative activities.

Key Performance Areas (KPIs)

• Timely recruitment of trainers.
• Accurate attendance and leave tracking.
• Updated school-wise trainer deployment records.
• Timely substitute trainer arrangements.
• Effective coordination with schools and the core team.
• Accurate documentation and timely reporting.

Core Skills

Recruitment | Communication | Attendance Management | Excel / Google Sheets | Documentation | Team Coordination | Problem Solving | Follow-up & Time Management

Reporting To:

Management / Assigned Core Team Member, Unique Educon Pvt. Ltd.