Personal Assistant

B. Administrative Management

• Manage day-to-day office operations and administrative activities.
• Maintain company documents, files, quotations, invoices, and records.
• Coordinate with employees, vendors, suppliers, and clients.
• Monitor office requirements and ensure proper workflow.
• Maintain attendance records, leave records, and basic HR documentation.
• Ensure timely completion of assigned administrative tasks.

C. Business & Project Coordination

• Follow up with clients regarding quotations, purchase orders, and payments.
• Coordinate with site teams, contractors, architects, and interior designers.
• Track project updates, pending tasks, and important deadlines.
• Maintain project-wise documentation and status reports.
• Assist in preparing quotations, presentations, reports, and official letters.

D. Reporting & Communication

• Prepare daily work reports for the CEO.
• Maintain a list of pending tasks and follow up with responsible team members.
• Ensure timely communication between management, office staff, and site teams.
• Use MS Excel, Word, email, WhatsApp Business, and other office tools efficiently.

3. Required Skills & Qualifications

• Graduate in any discipline; administration or management qualifications preferred.
• 2–3 years of experience in administration, executive assistance, or office management.
• Excellent communication and coordination skills.
• Good command of written and spoken English and Hindi.
• Proficiency in MS Office, Excel, email, and digital documentation.
• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities independently.
• Professional attitude, reliability, discretion, and problem-solving ability.

4. Key Performance Indicators (KPIs)

• Timely completion of administrative tasks.
• Effective management of the CEO’s schedule and appointments.
• Accurate documentation and record maintenance.
• Timely client, vendor, and employee follow-ups.
• Regular reporting and tracking of pending tasks.
• Smooth functioning of daily office operations.

5. Ideal Candidate Profile

The ideal candidate should be trustworthy, disciplined, proactive, and capable of handling administrative responsibilities independently. The person must be comfortable working closely with the Founder & CEO and coordinating with clients, employees, vendors, and project teams.