HR Assistant

2. Key Roles and ResponsibilitiesA. Recruitment and Selection

·       Coordinate interviews and schedule appointments with candidates.

·       Maintain candidate databases and recruitment records.

·       Assist in preparing job advertisements and job descriptions.

·       Complete joining formalities for new employees and workers.

B. Attendance and Leave Management

·       Maintain daily attendance records of staff and workers.

·       Monitor biometric attendance, late coming, and absenteeism.

·       Maintain leave records and prepare leave reports.

·       Coordinate overtime and compensatory-off (C-Off) records.

C. Payroll and Salary Coordination

·       Prepare monthly attendance and salary input sheets.

·       Coordinate with the accounts department for salary processing.

·       Maintain records of overtime, deductions, advances, and incentives.

·       Assist in preparing salary slips and full-and-final settlement details.

D. Employee Records and Documentation

·       Maintain employee personal files and HR databases.

·       Collect and verify Aadhaar, PAN, bank details, UAN, and ESIC information.

·       Prepare appointment letters, offer letters, confirmation letters, and experience certificates.

·       Maintain employee joining, resignation, and exit records.

E. Statutory Compliance Support

·       Assist in maintaining PF, ESIC, and other applicable statutory records.

·       Coordinate employee registration and documentation with the concerned departments.

·       Maintain records required for audits and labour inspections.

·       Support compliance activities under applicable labour laws.

F. Employee Relations and Discipline

·       Communicate company policies, rules, and notices to employees.

·       Monitor uniform compliance, punctuality, and workplace discipline.

·       Assist in issuing warning letters and attendance-related notices as authorized.

·       Handle employee queries and escalate grievances to the HR Manager.

G. Factory Administration

·       Coordinate housekeeping, canteen, uniform, and stationery requirements.

·       Maintain gate passes, visitor records, and employee movement records.

·       Coordinate contract labour documentation and manpower records.

·       Assist in maintaining safety training and induction records.