Accountant Cum Office Assistant

JOB DESCRIPTION

Junior Accountant & Back Office Assistant

Company: Saminfo Technologies Pvt. Ltd.

Department: Accounts & Administration

Location: Kolkata / West Bengal

Employment Type: Full-Time

Experience: 1–3 Years

About the RoleWe are looking for a Junior Accountant & Back Office Assistant who will be responsible for day-to-day accounting support, billing, documentation, data entry, MIS preparation and coordination with customers, vendors and internal teams.

The ideal candidate should have practical working knowledge of Tally and Zoho Books, along with good proficiency in Microsoft Excel, Word, Outlook/email and other office applications.

• Key ResponsibilitiesAccounts & BillingMaintain day-to-day accounting entries in Tally and Zoho Books.
• Prepare and process customer invoices, quotations and debit/credit notes.
• Record purchase invoices, expenses, receipts and payments.
• Maintain customer and vendor ledgers.
• Assist in accounts receivable and accounts payable follow-up.
• Prepare outstanding payment statements and follow up with customers as required.
• Assist in bank reconciliation and basic accounting reconciliation.
• Maintain proper records of invoices, POs, bills and supporting documents.
• Coordinate with the CA/accounting team for GST, TDS and other statutory requirements.
• Ensure accounting records and supporting documents are properly maintained.
• Back Office & DocumentationPrepare and maintain daily/monthly MIS reports.
• Maintain sales orders, purchase orders, invoices and project documentation.
• Update customer and vendor databases.
• Handle data entry and maintain accurate records in Excel and accounting software.
• Prepare reports related to sales, billing, collections and expenses.
• Coordinate with Sales, Presales, Projects and Management for required documentation.
• Handle email communication with customers, vendors and partners.
• Maintain digital and physical filing systems.
• Assist management with routine administrative and back-office activities.

Required SkillsAccounting Software

• Good working knowledge of Tally / Tally Prime.
• Practical experience in Zoho Books.
• Knowledge of invoicing, ledger management, payment entries and reconciliation.

Microsoft Office

• Good knowledge of Microsoft Excel.
• Working knowledge of Microsoft Word and PowerPoint.
• Ability to prepare basic MIS reports and maintain data accurately.

Email & Communication

• Good knowledge of professional email communication.
• Ability to communicate effectively with customers, vendors and internal teams.
• Good documentation and follow-up skills.
• Desired Candidate ProfileGraduate in B.Com / Accounting / Finance or equivalent.
• 1–3 years of relevant experience in accounts and back-office operations.
• Hands-on experience with Tally and/or Zoho Books is preferred.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle multiple tasks simultaneously.
• Should be responsible, disciplined and willing to learn.
• Experience in an IT, System Integration, Networking, CCTV or technology company will be an added advantage.
• Key Performance Areas (KPI)Accuracy and timely completion of accounting entries.
• Timely generation and submission of invoices.
• Customer outstanding and payment follow-up.
• Proper maintenance of customer/vendor ledgers.
• Timely preparation of MIS reports.
• Accuracy of Excel and Zoho Books/Tally data.
• Proper documentation and filing.
• Timely response to internal and external emails.
• Coordination with Sales, Projects and Accounts teams.
• Key CompetenciesAccounting & Billing
• Tally / Tally Prime
• Zoho Books
• MS Excel
• MS Office
• Email Communication
• MIS & Reporting
• Documentation
• Customer/Vendor Coordination
• Data Accuracy & Follow-up

What We ExpectThe candidate should be comfortable working in a small, fast-moving IT infrastructure and system integration company, where the role may involve both accounting and general back-office responsibilities.