Office Admin Assistant

Personal Assistant

Position: Personal Assistant to the Proprietor

Company: Next Innovation

Location: Kolkata

Employment Type: Full-Time

About the Role

We are looking for a smart, responsible, well-organized and professional Personal Assistant to the Proprietor. The candidate will work closely with the company owner and will be responsible for managing day-to-day administrative, scheduling, coordination and professional tasks.

The ideal candidate should have good basic computer knowledge, strong communication skills, good organizational ability and the flexibility to handle different responsibilities as required.

Key Responsibilities

• Manage the proprietor’s daily schedule, appointments and meeting calendar.
• Coordinate and schedule business meetings, calls and appointments.
• Make and manage travel arrangements, including tickets, hotels, transportation and itineraries.
• Coordinate with clients, suppliers, business partners and other professional contacts as instructed.
• Prepare and maintain documents, quotations, reports, presentations, emails and other business correspondence.
• Handle basic computer work including MS Word, MS Excel, PowerPoint, email, internet and online portals.
• Maintain records, files, important documents and follow-ups.
• Make regular follow-up calls and coordinate pending professional tasks.
• Assist the proprietor during meetings and maintain important notes, action points and follow-ups.
• Accompany the proprietor for business travel, meetings, exhibitions, customer visits or other professional activities when required.
• Handle confidential business and professional information responsibly.
• Take up additional professional, administrative or personal-assistance tasks assigned by the proprietor from time to time.
• Ensure that assigned work is completed accurately and within the required deadline.

Required Skills

• Good knowledge of basic computer operations.
• Comfortable with MS Word, Excel, PowerPoint, Email and Internet.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to coordinate multiple tasks and priorities.
• Professional attitude, punctuality and discipline.
• Good English communication is preferred.
• Ability to travel when required.
• Should be proactive, dependable and willing to learn.
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Preferred Candidate Profile

• Any Graduate / Undergraduate with good practical skills.
• Prior experience as a Personal Assistant, Executive Assistant, Office Coordinator or similar role will be an advantage.
• Smart and presentable personality.
• Should be comfortable working directly with the proprietor and handling confidential information.
• Should be flexible with working responsibilities depending on business requirements.

Important Qualities

Trustworthiness | Responsibility | Confidentiality | Communication | Smart Work | Time Management | Flexibility | Professionalism

Salary:

Salary: Negotiable / Based on experience and suitability.

How to Apply

Interested candidates may send their CV/Resume with relevant experience and contact details for consideration.

Company: Next Innovation

Email:admin@nextinn.org

• Location: Kolkata, West Bengal