Operation Executive

Job Description – Secretariat & Conference Operations Executive

🎯 Job Role: Secretariat & Conference Operations Executive

💼 Employment Type: Full-Time

📍 Location: Kolkata

📝 About the Role

We are looking for an organised, confident, and proactive professional to manage and coordinate conferences, seminars, meetings, and professional events. The candidate will work closely with speakers, delegates, doctors, academicians, partners, and vendors to ensure smooth event execution.

🔑 Key Responsibilities

📅 Coordinate conferences, seminars, meetings & events

🤝 Communicate with speakers, delegates & stakeholders

📞 Handle calls, emails, invitations & follow-ups

🏢 Coordinate venue, logistics & event arrangements

🎤 Support speakers and guests during conferences

📋 Manage registrations, databases & event documentation

🗂️ Maintain schedules, reports & official records

🤝 Coordinate with vendors and internal teams

🚀 Ensure smooth execution of events from planning to completion

💡 Required Skills

🗣️ Excellent communication skills

🤝 Strong coordination & interpersonal skills

⏰ Good time-management & organisational skills

💻 Basic knowledge of MS Office / Google Workspace

🎯 Ability to manage multiple tasks and deadlines

✈️ Willingness to travel for events when required

🎓 Preferred Background

✅ Event Management

✅ Hospitality

✅ Business Administration / Management

✅ Marketing / Communications

✅ Any relevant graduate degree

🌟 What We Offer

📈 Professional growth opportunities

🎤 Exposure to conferences & professional events

🤝 Interaction with senior professionals and industry experts

🌱 Learning-focused work environment

🏆 Opportunity to develop strong event-management & coordination skills