Personal Assistant

Job Description: Personal Assistant (PA)

Job Purpose

The Personal Assistant will provide high-level administrative, organizational, and operational support to ensure the efficient running of the executive’s professional and personal schedule. The ideal candidate is proactive, highly organized, detail-oriented, and capable of handling confidential information with complete discretion.

Key Responsibilities

• Calendar & Schedule Management
• Manage, organize, and update complex daily calendars across multiple time zones.
• Schedule meetings, appointments, conference calls, and internal/external events.
• Screen incoming calls, emails, and requests, prioritizing urgent matters for review.

Travel & Logistics Planning

• Arrange seamless end-to-end itineraries for business and personal travel (flights, accommodation, ground transportation, visas, and detailed schedules).
• Prepare travel briefing packs, expense tracking, and documentation prior to departure.

Communication & Administrative Support

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft, edit, and proofread correspondence, emails, memos, presentations, and reports.
• Prepare meeting agendas, take actionable minutes, and track follow-up tasks.

Operational & Personal Coordination

• Track personal expenses, manage reimbursements, and coordinate vendor invoices.
• Assist with personal errands, household vendor management, or lifestyle administration as needed.
• Maintain an organized physical and digital filing system with strict confidentiality.

Qualifications & Key Requirements

• Experience: 2+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Technical Skills: Proficiency in Google Workspace / Microsoft Office 365, calendar management tools, and project management applications (e.g., Notion, Asana, Trello).
• Communication: Excellent written and verbal communication skills.

Core Competencies:

• Exceptional time management and multi-tasking capabilities.
• Strong problem-solving abilities with a proactive, self-starter mindset.
• High level of integrity, diplomacy, and discretion in managing sensitive data.