Secretary / Executive Assistant

Executive Assistant

Company: DECOINN

Location: Ludhiana

Employment Type: Full-time

About DECOINN

DECOINN is a growing interior surface solutions brand catering to architects, interior designers, dealers, distributors, and businesses across India. We are looking for a highly organised, proactive, and dependable Executive Assistant to work closely with senior management and support day-to-day business operations.

Role Overview

The Executive Assistant will be responsible for managing schedules, coordinating communication, organising meetings and follow-ups, maintaining important records, and ensuring that key tasks and business activities are executed efficiently.

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments, and daily schedule.
• Coordinate with internal teams, vendors, dealers, clients, and other stakeholders.
• Track pending tasks, follow-ups, deadlines, and commitments.
• Prepare and organise reports, presentations, documents, and meeting notes.
• Handle emails, calls, correspondence, and routine communication on behalf of management when required.
• Schedule meetings and maintain clear records of discussions and action items.
• Assist with travel planning, bookings, itineraries, and business visits.
• Maintain confidential company and management information with discretion.
• Support management in monitoring ongoing projects and operational priorities.
• Maintain organised digital and physical records.
• Assist with basic Excel/Google Sheets reporting and data management.
• Take ownership of ad-hoc administrative and coordination tasks as required.

Requirements

• Graduate in Business Administration, Management, Commerce, or a related field preferred.
• Strong communication and interpersonal skills.
• Excellent organisational and time-management abilities.
• Good command of Microsoft Excel, Word, PowerPoint, Google Sheets, and email communication.
• Ability to multitask and prioritise work independently.
• Strong attention to detail and follow-up skills.
• Professional, responsible, and solution-oriented approach.
• Ability to handle confidential information appropriately.

Preferred Candidate

We are looking for someone who is proactive rather than reactive, someone who can anticipate requirements, follow up without constant supervision, communicate confidently with different stakeholders, and bring structure to a fast-moving work environment.

Experience

1–3 years of relevant experience preferred.

Freshers with exceptional communication, organisation, and ownership skills may also be considered.

What We Value

Ownership • Reliability • Communication • Organisation • Confidentiality • Attention to Detail