Accounts and Admin Executive

Job SummaryWe are looking for a responsible and detail-oriented Administrator cum Accountant to handle day-to-day accounting, administrative, purchasing, and logistics coordination activities. The candidate will be responsible for maintaining petty cash, managing payables and receivables, recording sales and purchase invoices, arranging petty purchases, and coordinating transportation for dispatch of goods.

Key ResponsibilitiesAccounting & Finance

• Maintain and manage daily petty cash transactions and supporting bills.
• Record and monitor accounts payable and receivable.
• Enter and maintain sales and purchase invoices in the accounting system.
• Verify invoices, bills, receipts, and other supporting documents.
• Follow up on outstanding customer payments and vendor payments.
• Maintain proper records of cash, bank, purchase, and sales transactions.
• Assist in monthly closing and preparation of basic accounting reports.
• Coordinate with the CA/accounting team for GST, TDS, and other statutory requirements, as applicable.

Administration & Purchasing

• Handle routine office administration and documentation.
• Make and coordinate petty purchases required by the company.
• Obtain quotations, compare prices, and coordinate with suppliers where required.
• Maintain records of purchases, bills, and vendor details.
• Ensure timely availability of office and operational requirements.

Logistics & Dispatch Coordination

• Arrange transportation for dispatch of goods to customers or other locations.
• Coordinate with transporters, drivers, and logistics vendors.
• Obtain freight quotations and negotiate rates where appropriate.
• Prepare and maintain dispatch and transportation-related documentation.
• Track dispatched goods and coordinate with the concerned teams regarding delivery status.
• Verify and record freight and transportation bills.
• Required SkillsGood knowledge of basic accounting principles and bookkeeping.
• Experience with Tally/ERP/accounting software and MS Excel.
• Good understanding of sales and purchase invoice entry.
• Ability to manage petty cash accurately.
• Strong follow-up and coordination skills.
• Good vendor and transporter management skills.
• Attention to detail and accuracy in financial records.
• Good communication and organizational skills.
• Ability to independently handle multiple administrative and accounting tasks.
• Preferred QualificationsGraduate in Commerce, Accounting, Business Administration, or a related field.
• Prior experience in an accounts and administration role.
• Experience in handling purchases, vendors, logistics, or dispatch coordination will be an advantage.
• Key AttributesHonest and trustworthy in handling company cash and financial records.
• Responsible and organized.
• Proactive with good problem-solving ability.
• Able to work independently and meet deadlines