Accounting Assistant

JOB DESCRIPTION – ACCOUNTS ASSISTANT

Company: Mann Farm Fresh Private Limited

Designation: Accounts Assistant

Reporting To: Accountant

1. Job Purpose

To assist the existing Accountant in daily accounting operations, documentation, billing, data entry, record management and maintaining organised financial records of the company.

2. Key Roles & Responsibilities

A. Billing & Documentation

• Collect, check and organise daily purchase bills and sales invoices.
• Print, scan and maintain invoices and supporting documents.
• Arrange bills customer-wise and vendor-wise.
• Maintain proper physical and digital filing of documents.

B. Data Entry & Excel Management

• Update daily purchase and sales data in Excel.
• Maintain records of invoices, bills and expenses.
• Prepare basic accounting data as instructed by the Accountant.
• Update daily reports and maintain accurate records.

C. Purchase & Sales Support

• Collect purchase bills from the procurement and operations teams.
• Check invoice details against available PO and GRN records.
• Organise customer-wise sales invoices.
• Maintain records of debit notes, credit notes and returns.

D. Payment & Bank Documentation

• Collect payment receipts and payment proofs.
• Download and organise bank statements.
• Maintain vendor payment and customer receipt supporting records.
• Prepare payment-related documents for the Accountant.

E. Ledger & Reconciliation Support

• Collect and organise vendor-wise and customer-wise data.
• Prepare outstanding details for Accountant verification.
• Assist in PO, GRN, invoice and receiving data matching.
• Arrange documents required for bank reconciliation.

F. General Accounting Assistance

• Perform daily tasks assigned by the Accountant.
• Coordinate with purchase, sales and operations teams for missing bills and documents.
• Ensure all accounting documents are properly maintained and available on time.

3. Qualification & Skills

• Minimum Qualification: B.Com Preferred.
• Basic knowledge of MS Excel and MS Office.
• Basic computer and data entry skills.
• Knowledge of Tally or Vyapar will be an advantage.
• Good organisational and documentation skills.
• Attention to detail and accuracy.
• Responsible, disciplined and willing to learn.