Account Assistant

PRETTY WOMENJob Description – Accounts Assistant & Front Desk ExecutiveLocation: Dadar West, Mumbai

Department: Accounts & Administration

Reporting To: Owner / Accountant

Working Hours: 9:30 AM to 7:00 PM

Working Days: Monday to Saturday

Employment Type: Full-time, On-site

Salary: ₹18,000–₹25,000 per month, depending on experience

1. Job ObjectiveTo manage routine accounting work and front desk operations efficiently, ensure accurate maintenance of financial records, handle incoming calls and visitors professionally, and provide administrative support to the owner and other departments.

2. Key ResponsibilitiesA. Accounts & Tally

• Enter sales invoices, purchase bills, receipts, payments and expenses in Tally.
• Maintain customer and supplier ledgers.
• Record bank transactions and assist with bank reconciliation.
• Track customer outstanding payments and supplier dues.
• Prepare daily sales, receipt and payment summaries.
• Verify invoices, GST details and supporting documents.
• Assist in preparing GST data and coordinate with the accountant or CA.
• Maintain proper filing of invoices, vouchers, payment proofs and other accounting records.
• Identify discrepancies and report them promptly.

B. Front Desk & Reception

• Welcome customers, suppliers and visitors professionally.
• Answer incoming telephone calls and transfer them to the appropriate person.
• Record visitor details and the purpose of their visit where required.
• Receive courier parcels, documents and deliveries and ensure they reach the correct department.
• Maintain a record of incoming and outgoing documents.
• Handle routine enquiries and communicate messages accurately.
• Keep the reception area organised and presentable.

C. Administrative Support

• Maintain office files, registers and important contact lists.
• Assist with printing, scanning, photocopying and document preparation.
• Maintain customer and supplier contact details.
• Coordinate meetings and inform the concerned employees about appointments.
• Follow up on pending documents and routine administrative tasks.
• Use Excel, Google Sheets, email and WhatsApp Business for authorised business communication.

D. Coordination & Reporting

• Coordinate with the sales, purchase, stock and accounts teams.
• Follow up on missing purchase bills, customer payment details and supplier statements.
• Prepare a daily summary of accounting work completed and pending tasks.
• Report important customer enquiries, visitors and unresolved issues to the owner.
• Ensure that all confidential financial and business information is handled responsibly.

1. 3. Key Performance Indicators (KPIs)Accuracy and timeliness of Tally entries.
2. Proper maintenance of customer and supplier records.
3. Timely preparation of outstanding and reconciliation reports.
4. Professional handling of calls and visitors.
5. Accurate recording and delivery of messages and documents.
6. Timely follow-up on pending accounting documents.
7. Proper maintenance of physical and digital records.

• 4. Qualifications & ExperienceB.Com preferred.
• 1–3 years of experience in accounts and front desk administration.
• Working knowledge of Tally Prime.
• Good knowledge of MS Excel, Word, email and Google Sheets.
• Basic understanding of GST invoices, receipts, payments and bank reconciliation.
• Good spoken Hindi and Marathi; English communication skills preferred.
• Experience in a wholesale, trading or garment business will be an advantage.
• 5. Personal QualitiesHonest, punctual and well-organised.
• Polite and professional in dealing with customers and suppliers.
• Good communication and telephone etiquette.
• Accurate with numbers and documentation.
• Able to multitask without neglecting accounting responsibilities.
• Presentable, dependable and comfortable working in a business office.

6. Authority & AccountabilityThe employee may perform routine accounting entries and front desk activities independently within approved procedures. All payments, financial approvals, accounting adjustments requiring authorisation and sensitive business decisions must be referred to the owner or designated accountant.

The employee will report directly to the owner or designated accountant and will be accountable for both accounting accuracy and professional front desk management.