Accountant

Job Opening: Senior Accountant – E-commerce & Finance Operations

Company: Rephora Lifescience Private Limited (Ageless Longevity)

Industry: Nutraceuticals | Healthcare | E-commerce | D2C

Job Location: Santacruz East, Mumbai

Employment Type: Full-time | Work from Office

Salary: ₹40,000–₹60,000 per month (based on experience and skills)

Experience: Minimum 3 years, including at least 2 years in a product-based or e-commerce company

Department: Accounts & Finance

About the Company

Rephora Lifescience Private Limited is a growing nutraceutical company focused on premium health and wellness products under the Ageless Longevity brand.

Our business involves sourcing finished products from third-party manufacturing partners and selling through our own website, Amazon, Flipkart and other e-commerce channels.

We are looking for an experienced and self-driven accountant who has previously managed accounting operations within a product-based business and can independently handle day-to-day accounts, taxation, inventory accounting, marketplace reconciliation, payroll and financial reporting.

Key Responsibilities

1.Complete Accounting & Bookkeeping

• Independently manage all day-to-day accounting activities.
• Maintain accurate books of accounts using Zoho Books, Odoo or the company's selected accounting/ERP system.
• Record purchase invoices, sales invoices, operating expenses, receipts, payments, debit notes and credit notes.
• Maintain accounts payable, accounts receivable and vendor/customer ledgers.
• Perform daily and monthly bank reconciliations.
• Handle journal entries, provisions, expense allocation and monthly book closing.
• Prepare Profit & Loss Statements, Balance Sheets, trial balances and management reports.
• Maintain supporting documents and accurate financial records for audit purposes.

2. E-commerce & D2C Accounting

• Independently manage accounting for Amazon, Flipkart and the company's own website.
• Reconcile marketplace sales reports with actual bank settlements.
• Verify marketplace commissions, shipping charges, advertising charges, fulfillment fees and other deductions.
• Reconcile refunds, cancellations, returns and payment gateway transactions.
• Track GST TCS, applicable TDS deductions and marketplace tax credits.
• Reconcile website payments received through payment gateways, including prepaid and COD orders.
• Identify settlement discrepancies, missing payments and incorrect marketplace deductions.
• Maintain platform-wise sales, receivable, expense and profitability reports.

3. GST, TDS & Tax Compliance

• Independently prepare and file applicable GST returns, including GSTR-1 and GSTR-3B.
• Perform monthly GSTR-2B reconciliation and verify eligible Input Tax Credit.
• Maintain correct GST, HSN and tax classification records for purchased and sold products.
• Handle TDS calculations, deposits, returns and relevant tax documentation.
• Reconcile GST TCS and income-tax TDS associated with e-commerce transactions.
• Monitor applicable GST, income tax and other statutory compliance deadlines.
• Coordinate with external Chartered Accountants for annual filing, assessments, audits and other regulatory requirements.

4. Purchase, Inventory & Manufacturer Accounting

• Manage purchase accounting for nutraceutical products sourced from manufacturing partners.
• Verify purchase orders, supplier invoices, goods receipts and vendor payments.
• Track supplier advances, pending invoices, balances and payment schedules.
• Maintain product-wise inventory accounting and stock movement records.
• Reconcile physical stock, warehouse inventory and marketplace fulfillment stock.
• Account for returned, damaged, expired and written-off products.
• Calculate product costs, cost of goods sold and gross profit margins.
• Coordinate with operations and manufacturers to resolve stock or invoice discrepancies.

5. Payroll & Employee Compliance

• Independently process monthly employee salaries and payroll.
• Maintain salary registers, employee reimbursement records and payroll-related documentation.
• Calculate employee salary deductions, TDS and other applicable contributions.
• Handle Professional Tax, PF and ESIC compliance wherever applicable.
• Prepare salary slips, payroll reports and full-and-final settlement calculations.
• Ensure timely payment and filing of applicable payroll-related statutory obligations.

6. Fund Management & Banking

• - Record and maintain details of capital introduced by directors and shareholders.
• - Account for director loans, shareholder investments and other funding transactions under the correct accounting treatment.
• - Maintain records of receipts, payments, banking transactions and supporting documents.
• - Coordinate with the company's CA/CS for applicable capital-related statutory documentation and filings.
• - Prepare cash-flow statements, fund utilization reports and monthly financial summaries.
• - Monitor operational expenses, outstanding liabilities, vendor commitments and available funds.
• - Assist management with budgeting, financial planning and expenditure monitoring.

7. Accounting Software & ERP Management

• Operate and maintain accounts using Zoho Books, Odoo or the company's selected ERP software.
• Support implementation and configuration of the new accounting system.
• Assist with setting up the chart of accounts, tax settings, inventory accounting and reporting workflows.
• Ensure correct recording and reconciliation of website, marketplace, purchase, inventory and banking transactions within the accounting system.
• Support data migration and verification of opening balances where required.
• Use advanced Excel for financial analysis, reconciliations and MIS reporting.
• Identify opportunities to automate repetitive accounting processes and improve reporting accuracy.

8. Financial Reporting & Statutory Coordination

• Prepare weekly and monthly financial reports for management.
• Generate channel-wise sales, expenditure, profitability and cash-flow reports.
• Maintain statutory compliance trackers and ensure filings are completed on time.
• Coordinate with external CA, CS, auditors, consultants and government authorities when required.
• Assist with audit preparation, year-end finalization and corporate compliance documentation.
• Maintain proper internal controls, payment verification and confidentiality of company financial information.

Required Qualifications & Experience

• B.Com, M.Com, MBA Finance or an equivalent relevant qualification.
• Minimum 3 years of total accounting experience.
• At least 2 years of direct, hands-on accounting experience in a product-based company selling through e-commerce marketplaces and/or its own website.
• Experience in FMCG, nutraceuticals, healthcare products, consumer goods, retail or D2C businesses is highly preferred.
• Practical experience managing Amazon, Flipkart or similar marketplace settlements and reconciliations.
• Strong working knowledge of GST filing, TDS, bank reconciliation, purchase accounting and financial reporting.
• Experience using Zoho Books, Odoo, Tally Prime or similar accounting/ERP software.
• Candidates must be willing and able to work with Zoho Books or Odoo after implementation.
• Experience handling payroll, inventory accounting and statutory compliance coordination.
• Ability to independently manage accounting operations without continuous supervision.

Important: Candidates with experience exclusively in CA firms, audit firms or tax consultancies, without relevant in-house accounting experience in a product-based business, will not be preferred.

Essential Skills

• E-commerce accounting and settlement reconciliation
• GST, TDS/TCS and tax compliance
• Zoho Books / Odoo / ERP accounting
• Advanced Microsoft Excel, Pivot Tables, XLOOKUP and SUMIFS
• Bank and ledger reconciliation
• Inventory and purchase accounting
• Payroll processing and statutory coordination
• Accounts payable and receivable
• Monthly financial closing and MIS reporting
• Cash-flow monitoring and financial documentation

Candidate Profile

We are looking for someone who:

• Has handled end-to-end accounts for an actual product-selling company.
• Understands the practical accounting processes behind online sales and marketplace settlements.
• Can independently manage GST, payments, reconciliations, payroll and routine accounting.
• Is comfortable learning new accounting systems and supporting ERP implementation.
• Has strong attention to detail and problem-solving abilities.
• Can communicate effectively with management, vendors and external financial consultants.
• Takes ownership of deadlines, compliance and financial accuracy.