Administrative Assistant

Job Description – Admin Assistant

Position: Admin Assistant

Department: Administration / Operations

Location: Office-based

Employment Type: Full-time

Job Summary

We are looking for a responsible and organized Admin Assistant to handle day-to-day office administration, computer work, documentation, invoicing, dispatch coordination, email communication, and follow-ups with transporters and other parties.

The ideal candidate should be comfortable working on MS Word and MS Excel, have good communication skills, and be able to manage multiple tasks accurately and efficiently.

Key Responsibilities

- Prepare and maintain documents, letters, reports, and other office records using MS Word.

- Enter, maintain, and update data in MS Excel.

- Prepare invoices, quotations, bills, and other commercial documents as required.

- Prepare and maintain dispatch details, including order/dispatch records, transporter details, quantities, dates, and delivery status.

- Coordinate with transporters and logistics companies regarding dispatches and deliveries.

- Follow up with transporters for delivery status and ensure timely updates.

- Send and respond to routine official emails.

- Coordinate with customers, suppliers, transporters, and other parties for routine office requirements.

- Maintain proper filing of invoices, dispatch documents, emails, and other records.

- Track pending matters and ensure timely follow-ups.

- Make follow-up calls and provide regular updates to the concerned person.

- Assist management with day-to-day administrative and operational work.

- Perform other computer and office-related tasks as assigned.

Required Skills

- Good working knowledge of MS Word and MS Excel.

- Basic knowledge of email communication and internet usage.

- Good typing and data-entry skills.

- Good organizational and follow-up skills.

- Ability to maintain accurate records and documentation.

- Good communication skills in English and preferably Hindi.

- Ability to coordinate with transporters, customers, suppliers, and office staff.

- Should be responsible, punctual, and able to work independently.

- Attention to detail and accuracy is important.

Experience

Minimum of 6 months of experience in office administration, back-office operations, billing, dispatch, or a similar role is preferred.

Freshers with good computer knowledge and communication skills may also be considered.

Candidate Profile

We are looking for someone who is:

- Computer-savvy

- Organized and systematic

- Good at follow-ups

- Reliable and responsible

- Quick to learn

- Comfortable handling routine office work independently

- Able to manage multiple tasks and meet deadlines

Interested candidates can share their CV/resume for consideration.