Office Assistant

Looking for a responsible and organised Admin Executive to manage the company's day-to-day administrative and operational activities. The candidate will play an important role in ensuring smooth coordination between management, employees, vendors, customers, and other stakeholders.

This role requires someone who is organised, proactive, good with communication, and capable of handling multiple responsibilities without constant supervision.

• Key ResponsibilitiesAdministrative ManagementManage daily administrative operations of the company.
• Maintain and organise important company documents, files, invoices, and records.
• Handle emails, phone calls, and official correspondence.
• Schedule meetings and maintain calendars for management.
• Prepare basic reports, presentations, and documentation when required.
• Operations CoordinationCoordinate with different departments to ensure smooth daily operations.
• Follow up with vendors, suppliers, and service providers.
• Maintain records of inventory, office supplies, and company requirements.
• Assist management with operational planning and task tracking.
• Ensure deadlines and internal tasks are followed up and completed.
• Accounts & Documentation SupportMaintain records of invoices, payments, expenses, and purchase orders.
• Coordinate with the accounts team or external accountant.
• Organise bills and financial documents for management review.
• Maintain proper documentation for vendors and business transactions.