Secretary / Executive Assistant

JOB DESCRIPTIONPosition: Executive Assistant to ManagementCompany Name: Laxmi International Foods

Job Location: Mumbai

Department: Management / Administration

Experience: 1–3 Years

Qualification: Graduate

Employment Type: Full-Time

Job SummaryWe are looking for a proactive, organised, and responsible Executive Assistant to support management in daily business operations, coordination, scheduling, documentation, and follow-ups. The candidate should have good communication skills, basic computer knowledge, and the ability to manage multiple tasks efficiently.

1. Key ResponsibilitiesManagement Support
2. 
   

• Assist management with daily activities and business-related tasks.
• Schedule meetings, appointments, and business calls.
• Maintain daily task lists and remind management about important deadlines.

1. Communication & Coordination
2. 
   

• Coordinate with clients, suppliers, employees, and business associates.
• Handle phone calls, WhatsApp messages, and emails professionally.
• Follow up on pending tasks, meetings, payments, and business commitments.

1. Documentation & Reporting
2. 
   

• Prepare quotations, letters, reports, and other business documents.
• Maintain records, files, and important documents.
• Prepare daily or weekly work updates for management.

1. Sales & Business Coordination
2. 
   

• Coordinate with the sales team regarding customer inquiries and orders.
• Follow up with customers and suppliers as required.
• Maintain customer databases and business contact details.

1. Administrative Support
2. 
   

• Assist with office administration and routine operational activities.
• Coordinate with accounts, dispatch, and other departments.
• Ensure timely completion of assigned tasks.
• Required SkillsGood verbal and written communication skills.
• Basic knowledge of MS Excel, MS Word, and email.
• Good organisational and time-management skills.
• Ability to handle confidential business information.
• Strong follow-up and coordination skills.
• Proactive attitude with attention to detail.
• Candidate RequirementsMinimum graduate.
• 1–3 years of experience in administration, coordination, or executive assistance preferred.
• Freshers with excellent communication and organisational skills may also apply.
• Candidates comfortable working in a fast-paced business environment will be preferred.
• Key Performance Indicators (KPIs)Timely completion of assigned tasks.
• Effective follow-up with customers, suppliers, and employees.
• Accurate documentation and record maintenance.
• Proper scheduling and coordination of meetings.
• Timely reporting and communication with management.

Ideal Candidate: Someone who can take responsibility, manage follow-ups independently, stay organised, and help management ensure that daily business activities run smoothly.