Senior Facilities & Admin Manager

*Job Description Senior Facilities & Admin Manager*

1. *Position Details*

• *Location:* Andheri East, Mumbai
• *Experience:* Minimum 3 years
• Age Range: 25–37 years
• Qualification: Graduate
• CTC Range: ₹4 lakh–₹7 lakh per annum

2. *Company Overview*

A well-established organisation with a presence since 1978, engaged in renting office spaces owned or developed by the company across Mumbai, along with investments in the stock market.

The organisation is seeking a dynamic, organised and service-oriented Senior Facilities & Admin Manager to manage a modern ground-plus-eight-floor building, ensure smooth day-to-day operations and provide a positive experience for tenants.

3. *Job Summary*

The Senior Facilities & Admin Manager will be responsible for the overall coordination of building facilities, maintenance, housekeeping, vendor management, procurement and administrative activities. The candidate should possess practical technical knowledge, negotiation skills, cost-control capabilities and a friendly, helpful approach.

4. *Key Responsibilities*

• Appoint, coordinate and monitor AMC vendors for air conditioning, fire-fighting systems, pest control and other building services, ensuring timely servicing.
• Coordinate gardening, carpentry, electrical, plumbing, air-conditioning, painting and other repair and maintenance activities.
• Supervise housekeeping activities and monitor cleanliness and quality of work.
• Handle basic computer and administrative requirements, including MS Word, Excel, Outlook and Google Workspace.
• Coordinate networking requirements and troubleshoot minor computer-related issues.
• Obtain and compare quotations for administrative supplies, stationery and IT-related products to optimise costs.
• Negotiate with vendors, manage procurement and maintain inventory records.
• Coordinate new office set-ups and related administrative activities.
• Manage the sale, disposal or removal of old office furniture and equipment.
• Use ChatGPT or other AI tools to improve administrative efficiency and productivity.
• Maintain a professional, cheerful and helpful approach while interacting with tenants, vendors and stakeholders.
• Communicate confidently in English. *English proficiency is mandatory for this role.*

*Candidate Questionnaire*

Please complete the following details and answer the questions accurately.

A. *Basic Information*

• *Full Name:*
• *Contact Number:*
• *Email ID:*
• *Current Residential Location:*
• *Highest Educational Qualification:*
• *Current Company:*
• *Current Designation:*
• *Total Years of Work Experience:*
• *Years of Experience in Facilities and Administration:*
• *Current CTC:*
• *Expected CTC:*
• *Notice Period / Earliest Joining Date:*
• *Age:*
• Are you comfortable working at Andheri East, Mumbai? (Yes/No)
• How many years of hands-on experience do you have in facility management and administration?
• Have you managed AMC vendors for air conditioning, fire-fighting systems, pest control, lifts or other building services? Please specify.
• How do you track AMC schedules, preventive maintenance, breakdown calls and vendor service reports?
• Describe your experience coordinating electrical, plumbing, carpentry, painting and other repair work.
• Have you supervised housekeeping staff or an outsourced housekeeping agency? How do you monitor cleanliness and quality of service?
• Have you coordinated with security agencies, fire-safety vendors, lift-maintenance agencies or other building-service providers? Please elaborate.
• Have you coordinated a new office set-up, shifting, renovation or workplace-readiness project?
• How Proficient are you with MS Office & Google Workspace? 

Thanks & Regards,  

Swapnil Gadkari  

Contact: ‪‪‪‪91 93263 40194

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