Back Office Executive

*JD for Compliance Executive* 

*Location:* Malad west , Mumbai

*Working Hours (Flexible):*

9:00 AM to 6:00 PM

9:30 AM to 6:30 PM

10:00 AM to 7:00 PM

*Working Days:*

1st and 3rd Saturday: Half-day working

2nd and 4th Saturday: Off

Sunday: Off

*Job Summary*

We are looking for a detail-oriented and organized Junior Compliance Executive to support the compliance function of our staffing and manpower services business.

The role will be responsible for assisting with employee statutory compliance, labour-law documentation, payroll compliance, client compliance requirements, statutory records, and timely filings. The candidate will work closely with the HR, Payroll, Operations, Finance, and client-facing teams to ensure compliance requirements are completed accurately and within prescribed timelines.

*Key Responsibilities*

* Statutory & Labour Compliance

* Assist in ensuring compliance with applicable labour laws and statutory requirements.

* Support compliance related to PF, ESIC, Professional Tax, Labour Welfare Fund, TDS, Bonus, Gratuity, Minimum Wages/Wages, and other applicable requirements.

* Maintain records and documentation relating to employees deployed at client locations.

* Assist in tracking changes in labour laws, wage notifications, government circulars, and statutory requirements.

* Maintain compliance calendars and ensure timely completion of statutory activities.

*Payroll & Employee Compliance*

* Coordinate with the payroll team to ensure statutory deductions and contributions are correctly processed.

* Verify employee data required for PF, ESIC, PT and other statutory compliances.

* Assist in resolving discrepancies relating to employee statutory records.

* Ensure proper maintenance of employee joining, exit, KYC, nomination, and statutory documentation.

* Support compliance checks relating to employee wages, deductions, attendance, and working hours.

*Client Compliance*

* Coordinate with clients regarding their staffing compliance requirements.

* Prepare and submit compliance documents required by clients on a monthly/periodic basis.

* Maintain client-wise compliance trackers and ensure timely submission of required documents.

* Assist in responding to client queries relating to statutory compliance.

* Coordinate with operations and payroll teams to close client compliance gaps.

*Documentation & Audits*

* Maintain statutory registers, records, challans, returns, certificates, licenses, and other compliance documents.

* Assist during internal, client, statutory, and labour department audits/inspections.

* Prepare audit documentation and provide supporting records as required.

* Track audit observations and follow up for timely closure.

* Maintain proper digital and physical filing of compliance records.

*Reporting & MIS*

* Prepare monthly compliance MIS and dashboards.

* Track pending statutory payments, filings, renewals, and compliance actions.

* Escalate compliance delays, discrepancies, and potential risks to the reporting manager.

* Prepare client-wise and location-wise compliance status reports.

Warm Regards

Nidhi HR

8976943764