HR And Admin Officer

The HR & Administration Executive will be responsible for managing day-to-day HR activities, employee coordination, office administration, attendance, recruitment support, documentation, and ensuring smooth functioning of the workplace. The candidate will act as a link between employees and management and maintain proper discipline and administrative processes.

• Key Responsibilities

• 1. Recruitment & HiringHandle end-to-end recruitment activities as assigned.
• Prepare and post job openings on suitable platforms.
• Screen resumes and shortlist candidates.
• Schedule and coordinate interviews with management.
• Maintain candidate records and recruitment status.
• Prepare appointment letters, offer letters and other joining documents.
• Coordinate employee joining and induction formalities.

• 2. Employee ManagementMaintain employee personal and employment records.
• Maintain attendance, leave and late-coming records.
• Monitor employee punctuality and discipline.
• Handle employee queries and coordinate with management for resolutions.
• Maintain employee documentation and HR files.
• Coordinate employee confirmation, probation and exit formalities.
• Maintain proper records of employee warnings, notices and other HR communications.

• 3. Payroll & Attendance CoordinationPrepare monthly attendance data for salary processing.
• Coordinate with the accounts/payroll team regarding salary inputs.
• Track overtime, leave, deductions and other employee-related information.
• Maintain accurate monthly HR records.

• 4. Office AdministrationManage day-to-day office administrative activities.
• Coordinate office supplies, stationery and other requirements.
• Maintain office records and important documents.
• Coordinate with vendors, service providers and maintenance staff.
• Ensure proper office housekeeping and workplace discipline.
• Assist management in implementing office policies and procedures.

• 5. Company Policies & ComplianceAssist in preparing and implementing HR policies.
• Ensure employees follow company rules and regulations.
• Maintain proper HR documentation and records.
• Assist management in handling disciplinary matters.
• Keep track of statutory and labour-related documentation as required.

• 6. Employee CommunicationCommunicate company policies, notices and announcements to employees.
• Coordinate meetings, training sessions and employee activities.
• Maintain professional communication between employees and management.
• Address routine employee concerns and escalate important matters to management.

• 7. HR Documentation & ReportingMaintain updated employee databases and HR files.
• Prepare regular HR and attendance reports for management.
• Maintain records of recruitment, joining, leave, attendance and exits.
• Prepare letters, notices and other HR-related documents as required.