Secretary / Executive Assistant

Job Title: Executive Assistant / Secretary to Chairman

Location: Nagpur

Job Type: Full-Time

Experience Required: Minimum 2 Years

Education: Minimum HSC (Higher Secondary Certificate)

Travel: Must be willing to travel frequently with the Chairman

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Job Summary:

We are seeking a highly organized and proactive Executive Assistant / Secretary to support our Chairman in managing daily administrative and executive tasks. The ideal candidate should have at least 2 years of prior experience as a Personal Secretary or Executive Assistant, excellent communication skills, and the flexibility to travel as required.

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Key Responsibilities:

Provide comprehensive secretarial and administrative support to the Chairman.

Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel itineraries.

Handle confidential correspondence, reports, and documents with discretion and professionalism.

Organize and attend meetings, take detailed minutes, and follow up on action items.

Maintain filing systems, records, and databases efficiently.

Coordinate internal and external communication on behalf of the Chairman.

Accompany the Chairman on business travel, both domestic and international, ensuring smooth coordination of schedules and logistics.

Liaise with senior management, staff, clients, and external stakeholders as needed.

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Requirements:

Minimum 2 years of experience as a Personal Secretary or Executive Assistant.

Minimum qualification: HSC (Higher Secondary Certificate).

Excellent command of spoken and written English.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Strong organizational and multitasking skills.

Ability to work independently and maintain confidentiality.

Willingness to travel frequently with the Chairman is essential.

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Preferred Attributes:

Pleasant personality with a professional demeanor.

Attention to detail and problem-solving skills.

Ability to adapt quickly in a dynamic work environment.

Strong interpersonal and communication skills.