Secretary / Executive Assistant

Role Overview

BYLAWS Legal LLP is looking for a highly organised, professional and dependable Executive Assistant to the Managing Partner who will provide end-to-end executive, administrative and coordination support. The role requires strong follow-up capabilities, excellent communication, confidentiality, attention to detail and the ability to manage multiple priorities in a fast-paced professional-services environment.

The Executive Assistant will act as a key coordination point between the Managing Partner, clients, advocates, consultants, internal team members, regulatory/professional stakeholders and external service providers.

1. Key Responsibilities - Manage the Managing Partner's calendar, meetings, appointments, calls, travel and daily priorities.
2. Maintain structured task, deadline and follow-up trackers to ensure timely closure of commitments and pending matters.
3. Coordinate professionally with clients, prospective clients, advocates, consultants, internal teams and external stakeholders.
4. Manage authorised client communications and systematically maintain important correspondence, records and documentation.
5. Coordinate business travel, accommodation, itineraries, meeting logistics and related administrative arrangements.
6. Assist with internal administration, recruitment coordination, professional-fee tracking, invoices, empanelment and office-related requirements.
7. Handle all information with strict confidentiality, discretion and appropriate information-security controls.

• Qualification & ExperienceGraduate/Postgraduate in any discipline.
• Preferably 6 months–6 years of experience as an Executive Assistant, Personal Assistant, Secretary, Management Coordinator or similar role.
• Prior experience with professional-services firm or senior management office would be preferred.
• Strong proficiency in MS Word, Excel, PowerPoint and online meeting platforms.
• Key SkillsExcellent written and verbal communication.
• Strong calendar, task and deadline management.
• Exceptional follow-up and coordination ability.
• Ability to prepare professional emails, minutes and business correspondence.
• High attention to detail and document-management discipline.
• Ability to simultaneously manage multiple assignments and stakeholders.
• Strong interpersonal skills and professional telephone etiquette.
• Ability to work independently with minimum supervision.
• High integrity, maturity, discretion and confidentiality.

Candidate Profile - The ideal candidate should be smart, organised, proactive and execution-oriented, with the ability to understand priorities rather than merely follow instructions. The person should be comfortable interacting professionally with senior executives, clients, advocates, regulators, consultants and other stakeholders.

Important Role ExpectationsThe Executive Assistant will primarily provide executive, coordination and administrative support and shall not independently provide legal advice or take substantive legal positions on behalf of the firm unless appropriately qualified and specifically authorised.

Employment Type: Full-time